Aug 15 No Comments

What is a Flexi Desk Office? Benefits and Usage Explained

Author: Connect Business Centers

When you decide to start your business in the UAE, you must choose the type of office you want to rent to carry out your operations. As you may know, there are several options. But many do not know them, specifically do not know what is a flexi desk office. In the UAE, you can launch your business and opt for cheaper options to save costs, or for more expensive offices to take advantage of everything they have to offer.

In this article, you will learn about flexi desk offices. If you would like to know what is a flexi desk office, we invite you to continue reading to understand why it may be a great option for your new business.

Understanding the Concept: What Does “Flexi Desk” Mean?

What is a flexi desk office? A flexi desk is a shared office that consists of a desk and a chair. It allows the business to have its dedicated space in a corporate environment but without having to rent an entire office.

It is also known as a hot desk or smart desk, and it is a workspace that you can rent to comply with the minimal requirement of a company registered in the UAE.

According to the UAE Government, you cannot start your business in Dubai or any other location if you do not have some kind of physical facility. For this reason, Flexi desks are highly popular.

Keep in mind that if you plan to establish a business in Dubai mainland, you are required to rent an office. Unless you plan to start an online business you should have a physical space.

Moreover, if you would like to apply for a UAE Residence Visa, you need to have an office space since you need to provide the business address.

Flexi desks are the best option for getting your business up and running. This is because they are more affordable than other types of offices and it is the standard workspace for many company incorporations.

Therefore, by opting for a flexi desk, you can start working immediately and enter the UAE market quickly. By saving time and effort, you can plan your strategy and start offering your products and services from a top business location in the UAE.

Benefits of Opting for a Flexi Desk Office

Having a flexi desk office in Dubai provides a myriad of benefits to your business. Whether you are an entrepreneur or an experienced corporation looking to enter the UAE market, you can get several advantages by opting for a flexi desk solution.

So, if you still do not know what is a flexi desk office and what it can do for you, check out the following benefits:

Perfect solution for startups: if you are just launching your start-up, you may not afford an entire office. Thus, with a flexi desk, you get a solution that allows you to feel like you are already an established business, with a PO Box, internet connections, and a phone number. Thus, you can go from working in your home to having an office for your start-up.
Business address: By opting for a flexi desk, you get a business address that you can use in your invoices and other correspondence. This way, your business will provide a more professional image. Moreover, you will show you are a serious entity.
Access to professional facilities: generally, flexi desks come with access to other facilities, such as meeting rooms, printers, cafeterias, video conferencing, and more. This helps you impress potential customers and run your business smoothly.
Cost-effective option: A flexi desk is the most cost-effective option for physical space in the UAE. It grants you a traditional office environment at a fraction of the cost.
Networking opportunities: a flexi desk is a coworking space where other freelancers, entrepreneurs, and investors Thus, you can interact with other businesses and potentially find new partners, make connections and even new clients.
Upgrading options: a flexi desk grows with your business. You can upgrade your lease to obtain more space, as simple as that.

Flexi Desk vs. Traditional Office: A Comparative Analysis

If you would like to understand even more what is a flexi desk office, you need to compare it with other types of workspaces, such as virtual offices or serviced offices.

Here we have several factors in which the traditional office is different from an office desk Dubai:

Rent: renting an office in Dubai is costlier than a flexi desk. In a traditional office, you pay for its size, whereas in a flexi desk, you pay for your desk which will be in the open layout of the company office. In case your business grows, if you lease a traditional office you have to consider moving for a bigger space while in a flexi desk, you can add new employees and pay their membership.
Utilities: in a traditional office, the costs for your utilities like gas, electricity and water are under your management. The costs may vary in a traditional office. But, in a flexi desk, you pay for the utilities under your membership, and you do not have to worry about maintenance or other aspects.
Furniture: unless you opt for a serviced office, a traditional office generally does not include furniture or office equipment. You have to decide on the arrangement of your office and equip it. While in a flexi desk, you get a fully outfitted desk. However, is a smaller space than in a traditional office.
Autonomy: the only advantage of traditional offices is that you get to decide what to do with your space. You get flexibility and autonomy. But, on a flexi desk, you cannot move the furniture or decide how to arrange the place.
Internet and Tech: you have to install Internet and tech as well as be in charge of maintenance. Flexi desks let you enjoy tech and high-speed internet at no extra cost.

Features and Amenities Offered in Flexi Desk Offices

Knowing what is a flexi desk office involves understanding what types of features and amenities it offers.

This is a crucial aspect when it comes to choosing the perfect flexi desk Dubai for your company. For example, you may need to look for a flexi desk that has meeting rooms because you want a private office space where you can meet clients or potential investors.

But, if this is not a requirement for your company, then you do not need to consider it. Therefore, you need to look for the right amenities and facilities, since it can significantly impact your daily operations.

Moreover, these amenities are not usually available in traditional office spaces for rent. Some of the typical amenities flexi desks offer are the following:

High-speed internet and secure Wi-Fi
Meeting rooms or conference rooms
Printers and scanners
Coffee and snacks, coffee machine
Fully-furnished desk
Mail and package services
Cleaning services
Parking
Phone number
Reception
Outdoor workspaces
Quiet rooms
Health & Wellness amenities
CCTV
Lockable storage

As you can see, there is a wide variety when it comes to amenities in a flexi desk. As a business, you need to look for the ones that are crucial for your operations.

At their core, flexi desks are spaces for collaboration and therefore, entrepreneurs and investors are looking for a place from where they can run their businesses in the UAE with access to top facilities.

How to Choose the Right Flexi Desk Office for Your Business

When it comes to finding a shared office space Dubai, you may feel overwhelmed due to the variety of options available. For this reason, you need to consider several factors that will help you make the best decision in terms of the best office space for your business.

First of all, you need to understand what is a flexi desk office and consider how long you will need it. In this regard, you can look for options that offer you a membership that adapts to the time you would like to use your office space. This is because some flexi desk options can be rented for hours and others for months.

Next, you have to think about the reasons why you need a flexi desk. Do you need it just for location? Or you would like to use its facilities and amenities?

With all this in mind, here are some useful tips for choosing the perfect space for your business:

Consider the type of work your business does: Do you need to work in a quiet place? Do you need a meeting room?
Location-related factors: do you need a restaurant, gym, or any other business nearby? Do you want your business address to be in a specific location in Dubai?
Prices: Do you want to save costs? Do you need a short-term lease?
Amenities and facilities: do you need a phone number? Is it required to have a staffed reception? Do you want to get coffee and snacks?

Flexi Desk Office: The Future of Workspace Flexibility

Businesses often look for Business Centers in Dubai to find the perfect workspace for carrying out their operations. However, more and more establishments are opting for flexi desks instead of traditional offices.

For this reason, they want to know what is a flexi desk office, and how they can take the most out of it.

One of the advantages of a flexi desk office is that it offers flexibility. Unlike traditional offices that require long-term leases, a flexi desk has flexible prices and types of memberships that adapt to your budget.

Moreover, a flexi desk grants your business scalability. If you hire more employees, you can pay for their membership and have them working next to you without having to rent a bigger office. You pay for what you need.

Lastly, if you want to move on to bigger office space, there is no problem, you can cancel your membership without too much hassle. For that reason, flexi desks are great for entrepreneurs, freelancers, and investors that want to start their operations but want flexible options.

Flexi Desk Office Etiquette: Best Practices for Productivity and Collaboration

Once you have decided to rent a flexi desk for your business, you need to know how to follow the best practices in this type of work environment. You also have to instruct your employees on what is a flexi desk office and how to behave properly to avoid conflicts.

Although some of these best practices are common sense, you need to have a list of rules to follow so you can respect other entrepreneurs and freelancers working there.

These are known as the best practices for productivity and collaboration:

Be mindful of your volume. Be considerate of how you speak and work since others are also trying to focus on their tasks.
Clean your desk. Do not leave your papers, office supplies, and any other important things laying around. And most importantly, do not leave food or drinks on your desk.
Be nice to others and adjust your behaviour. This can lead to making friends and business connections.
Do not put on loud music, instead, listen to it in your headphones, and do not take noisy phone calls at your desk.
Do not overbook the conference rooms and meeting rooms and do not use others’ desks. Use amenities moderately and make sure to book the space you want to use in advance.
Keep your details confidential. Do not handle private matters in the communal space, it is best to book the meeting room and discuss delicate work situations in private.
If you want to bring personal items, keep them on your desk only while you are there. After that, bring them with you, do not leave them there.

Conclusion

Understanding what is a flexi desk office can make a big difference when it comes to choosing the preferred workspace for your business. As a company, you need to comply with the office requirement in the UAE, and a flexi desk is a great option for starting your business and saving some money.

If you would like to launch your business in the UAE and you are looking for the best location, you have to look for all of our options available in Connect Business Centers and get help from our Business Consultants to help you find a top location.

Mar 30 No Comments

The Trend of Flexi Desk Offices in Dubai: Workspace Flexibility

Author: Connect Business Centers

Categories: Business Center,Desk Space,Office Space

Globalization and new technologies have given rise to what is known as the digital transformation of companies. In this new context, the needs of companies change and workspaces must adapt to them. Flexi desk offices offer companies the adaptability and flexibility they need these days.

In this article, explain why the flexi desk office model or flexible office is perceived as a trend in google spades the startup ecosystem. Today, however, this proposal for flexible spaces fits perfectly with the necessary change required by the world of work, where the rise of digital transformation has driven professional nomadism.

What is a flexi desk?
The main advantages of a Flexi desk office
How is a flexi desk office inside?
Advantages of the Flexi desk office environment
Characteristics and requirements of the flexi desk office model
Why it is a trend: Flexibility and agility
How can we help you obtain more information about flexi desk offices in Dubai?

1. What is a Flexi Desk?

Flexi desk offices are advanced work centers that have been designed to adapt as much as possible to the needs of companies. They are like “blank canvas” in which the client decides how many square meters he needs and how he wants to distribute them. You also enjoy all the necessary services to carry out your activity from the first day and you only pay for what you use without having to worry about anything else.

Thus, within a flex office, it is possible to find offices, meeting rooms, meadows for coworkers, rest areas, etc. In other words, all the services that a company may require are concentrated in the same building so that it has the freedom to resort to one or the other according to their needs

In addition, you do not have to worry about buying furniture, acquiring an internet plan, or looking for a cleaning service. The flexible spaces work with the Plug and Work system. That is, when you arrive everything is ready for you to start your activity and, in addition, you have professionals who make your day-to-day life easier by providing the services you need (reception, reprographics, messaging, organization of events).

Not only this: companies access prime locations within cities that they would not otherwise be able to apply for. Flexible spaces acquire a large volume of square meters within important buildings in cities and then give up their use.

This system not only provides great comfort and peace of mind for companies but also improves their image in the eyes of customers or collaborators. How? The location, the environment, and the attention received by visitors. all this adds up when transmitting a serious and professional image.

2. The Main Advantages of a Flexi Desk Office

Flexibility in space. The necessary meters are contracted, being able to change them when necessary, and the office is distributed as desired.
Price flexibility. It is possible to reduce costs at any time by changing the site but maintaining the same location.
Flexibility in the contract. From the moment it is signed, you have access to the workplace and it is ready to host the activity.
Flexibility of services. The user has at their disposal all the services they want, being able to request support for those that are not within their reach a priori (a company that develops their website or an administrator for occasional support). Also, if the Flexi desk office is part of a chain, it is possible to book meeting rooms or temporary workstations at any of its locations.
The company keeps its culture alive because despite being in a shared environment, it will have the possibility of adapting the space to its needs. Which will allow it to maintain its corporate essence and identity.
Collaboration and networking. Working closely with other professionals can also result in collaborations, synergies, and even new business opportunities. Similarly, the activities carried out within the Flexi desk office also promote networking among colleagues.
Prime locations. Flex spaces are often located in business areas of cities, and typically in major office buildings. This allows any business, including small ones, to access locations they might not otherwise be able to.

3. How is a Flexi Desk Office Inside?

This new concept of a workspace is normally found within large buildings where services are offered to companies. We will tell you the keys to what a flexi desk office in Dubai is like from the inside:

Co-working or shared office positions. In flexible spaces, there is also room for coworkers who are committed to working side by side with other professionals.
For large teams, companies can reserve their office space to which they can add or remove positions as their needs change.
Small teams looking for privacy find their ideal model in the offices.
Meeting or event rooms. The rooms have everything you need to hold meetings, small events, or training. Audiovisual material, chairs, blackboards, and more.
Rest areas. Both indoors and outdoors, having corners to take a break in is of great importance for the well-being and productivity of employees.
Spaces usually have a reception desk that welcomes guests, giving a good image.

Flexi desk office or flexible office is a new design practice for professional spaces and, therefore, for the way of working.

With the flexible office, there is no longer an individual workstation. Each professional with their own equipment (computer, tablet, smartphone), occupies the workspace that best suits them, depending on the task they have to perform.

However, the flexible office concept goes beyond physical space. This also includes the consideration of practices such as telecommuting or working from the client’s premises. In other words, a company that is committed to this work model should consider the possibility of working from home, a cafeteria, a co-working space, etc.

4. Advantages of the Flexi Desk Office Environment

4.1 Financial savings

The occupancy rate for a dedicated office is 60%. And each square meter has a cost.

Today, between the time spent in meetings, travel, or telecommuting, offices remain empty a large part of the time. However, the cost of a job varies between 12,000 and 14,000 euros per year.

The flexible office allows you to optimize workspaces and reduce the size of the premises, which leads to substantial savings.

4.2 Collaborative work and agility

In flex office mode, collaborative work has its promotion. Physical barriers are broken, and the meeting between each team or service is facilitated.

These practices reinforce agility, innovation, and new work methodologies.

4.3 Quality of life at work

The flexible office can be a source of well-being at work for several reasons:

It favors teleworking. The professional can achieve a better balance between private and work life, by reducing their travel time and, therefore, their stress levels.
It proposes a more horizontal organization model. Since by principle, it challenges the operation of a vertical hierarchical structure. This in turn promotes creativity and versatility.
Diversify the routine. Following the same routine day after day is a source of fatigue and monotony, especially for the new generations. In a flexi desk office, the routine at work is broken and the dynamics are diversified.
It offers greater comfort. The organization of flexible offices contemplates: equipping the office with technologically advanced facilities and tools and proposing modern premises, well designed and easy to use.

5. Characteristics and Requirements of the Flexi Desk Office Model

5.1 Space preparation

To begin with, it is essential to prepare well in advance for the arrival of the flexible office model at the company. This involves considering all possible scenarios, such as future hires.

In this way, you avoid unwanted situations such as job shortages that force people to negotiate upfront or share the workspace.

5.2 Staff awareness

Changing to a flexible office also consists of doing a whole job of pedagogy and communication with the teams, since changes often generate resistance.

Therefore, it is necessary to spend time socializing the model and its advantages, as well as listening to their opinions and turning them into possible improvements.

Finally, we must bear in mind that setting an example facilitates acceptance of the change.

5.3 Clever Space Planning

Having a workspace perfectly adapted to the flexible office is clearly one of the fundamental requirements. You have to think about the location of the workspaces, according to the specific need of each position.

Some good practices:

Have enough meeting rooms (with a system to reserve them) or spaces that allow isolation, in case you have to answer phone calls.
Provide storage spaces so that people can store their personal belongings at the end of the day.
Equip the office with comfortable furniture and pleasant and inspiring decorations. The goal is to avoid the trap of impersonal space: the flexible office must not destroy the corporate culture.

5.4 Optimal computer installation

Each professional should have their laptop or even a professional mobile phone, fully functional and adapted to their needs.

In addition, the company must have an optimal Wi-Fi connection, so that the person has access to the internet, regardless of their location within the office.

5.5 Implementation of the right software

Flex office implies using software solutions adapted to an organization of this type. Among the different types of tools that exist are:

Instant messaging software: is essential for mobile teams that need to exchange information all the time.
Video conferencing software: to hold meetings whenever you need it, even if people are not physically present.
Project management and task management software: This reinforces the coordination and organization of teams working on the same project.
Collaborative platforms: exist specifically to facilitate teamwork, even in a flexible office or temote.

Now you have the key to better understanding the concept of flex office and, why not, implement it in your company?

6. Why it is a Trend: Flexibility and Agility

A flex office, as its name indicates, provides more flexibility to companies. Startups are the ones that request this type of solution the most since they are the ones that tend to grow the fastest. Maybe today there are 30 people and next month 150. They need a lot of flexibility and the flex office offers it.

A flex office can be implemented from scratch when creating a new company. Or as part of a subsequent adaptation, so common in startups:

If a team grows, it will be easier to put new hires to work immediately without having to move the furniture.
If two teams that previously worked separately merge, the restructuring period is shortened or non-existent.
It allows for reorganizing the work environment of a single department, normally, that of the technological profiles.

Devices also play a crucial role. Desktop computers, very common in traditional offices, are being replaced by laptops or tablets. On the desks, monitors are placed to connect them to work more comfortably, so that each employee has their device, designed to be used with mobility.

The same happens with the work systems used by the company: they are not only accessible through a local network but must be able to be used remotely. This facilitates telecommuting and even allows full-time remote work for some of your workers.

7. How Can We Help You Obtain More Information About Flexi Desk Offices in Dubai?

This model, as well as the new trend of liquid offices, has been spreading throughout the world and is increasingly present in the cities of the country.

At Connect Business Centers, you can find co-working spaces in Dubai that will allow you to choose the option that best suits your needs at the moment. Choose between corporate offices, co-working positions, and meeting rooms and enjoy the collaborative atmosphere of our community.

In addition, you can work with all the comforts in our co-working spaces in the city of Dubai, located in places with excellent communications and fully prepared to welcome companies that want to grow and evolve freely.

Jan 24 No Comments

How to Start an Office Space Rental Business?

Author: Kate

Categories: Co-working Office,Desk Space,Office Space,Uncategorized

In this contemporary era of freelancing and working from home, fluctuations are always around the corner. Startup companies are continuously searching for the best co-working spaces to establish themselves and start growing. Because of that, the future is looking bright for people looking to start an office space rental business.

In this article, you’ll learn everything you need to know about how to start your own office space to rental in business. In the same way, if you happen to have an extra workspace that looks perfect for renting, this is your chance to earn an extra income. Let’s take a look:

What is Office Space?
Why Should I Rent my Space as an Office?
Is starting an Office Space Rental Business profitable?
What do I need to start renting Office Space in the UAE?
What are the benefits of starting an Office Space Rental Business in Dubai?
How can I attract more tenants to my Office Space?
How can Connect Business Centers help you?

1. What is Office Space?

By definition, office space is a workplace that provides an appropriately equipped place for a company that needs it. Furthermore, the best co-working spaces offer their clients a place to be used primarily as:

Conference room.
Reception area.
Working area for personnel.
Meeting rooms.

Check this link to learn more about what people want to know before leasing a Virtual Office.

Additionally, a rental office space provides renters with services, amenities, and accommodations such as:

High-speed Wi-Fi.
Furniture (desks, sofas, chairs, etcetera).
Onsite Support.
Computers, laptops, printers, and scanners.
Storage areas and more.

Your main goal, as a business owner, will always be to offer the best co-working space where anyone can manage their business. It has to be a place where freelancers, entrepreneurs, startups, investors, etcetera; can feel like they can establish their companies. It needs to be a space where creativity can run free.

In short, office space is a workspace suited to an atmosphere that must be ideal for business operations. Renting a working space is the first move that small businesses make when they’re looking for expansion. Subsequently, it must offer the ideal atmosphere for companies to grow.

Click here to know about other alternatives that startups are looking for in Dubai.

2. Why Should I Rent my Space as an Office?

These days, new companies are in a constant search for establishment. So, when looking for the right place, they’re willing to offer a good amount of money for renting space. In these challenging times, people are always hunting for a way to earn a side income. Subsequently, if you have office space available for rent will do wonders for your monthly earnings.

Due to the high demand for the best co-working spaces, people have been thinking about starting an office space rental business. Even as a part-time occupation, it will help you produce a solid source of income for you. Instead of letting that warehouse or extra office remain unoccupied, you should certainly contemplate transforming it into the perfect working environment.

Many people are passionate about making their businesses grow, but that can’t be done from anywhere. For example, freelancers are starting to feel uncomfortable about having to work and commute from their own homes. While working from home sounds idyllic, this working environment isn’t as good as some of the best co-working spaces out there.

Putting an office space for rent is a big decision. For this reason, it’s important to outline and execute a careful plan, as it will serve as a strategic marketing resource for your business. Knowing how to promote a workspace for rent can be a difficult experience. Therefore, we’re here for you, to help you make the best decisions.

3. Is starting an Office Space Rental Business profitable?

Undeniably, renting out spaces is a very popular way to earn money in the UAE right now. More people are starting to transform their old warehouses into a big or a small office for rent. If you’re wise and play your cards right, you can make a stable profit from renting spaces.

Understanding the needs and desires of your possible clients is the key to having a successful business.
Some desks and chairs in an unoccupied office can become the headquarters of any small company looking to expand.
Subsequently, you can convert your property into one of the best co-working spaces out there. Allowing you to have an extra income for expenses.

In short, that small space can become a flexible desk for freelancers or anyone looking for a place to start their business. Of course, having just a space isn’t everything if you want to attract future renters. You need to transform it into the best co-working space for people to commute.

Unquestionably, renters are looking for a workspace that makes them feel inspired. If your place meets their requirements, you could even earn more than the average renting cost. In addition, people are starting to realize the big advantages that renting a working space can bring to their companies.

So, even if you have to spend money turning your property into the perfect space, a profit is assured. Entrepreneurs are always on the look for a workspace. So, even if some leasers go, there will always be someone interested in renting your space.

Here you can learn more about the things a rented meeting room should have in it in Dubai.

4. What do I need to start renting Office Space in the UAE?

If you’re thinking about starting your space rental business, you must understand the industry that you’re getting into. Firstly, it’s always great to know how strong your competition is. Before opening your business, is good to have a good look at where it’ll fit among the best co-working spaces around.

Nonetheless, there are legal requisites and boundaries to set up a commercial office for rent in the UAE. It’s very important for you, as a future renter and business owner, to meet every single one of these stipulations. Undoubtedly, you’ll need assistance with this area, and that’s where our company comes in handy.

Once a business owner or an investor has a place ready to rent, they need to look for people to start renting. The number of renters you’ll receive in your office space will depend on its quality, services, amenities, and pricing. The best co-working spaces are the ones that offer better benefits, receiving more clients per month and a higher income for you.

5. What are the benefits of starting an Office Space Rental Business in Dubai?

The advantages of putting up an office on rent in the UAE can be quite attractive:

Firstly, the fact that you can earn money out of renting an unoccupied location that you may have is very attractive.
Secondly, Dubai is the main business location that makes operations like this one easier and smoother for investors. Offering benefits like light tax laws for companies.
Thirdly, getting to know businesspeople from different areas can be good for networking. Sometimes, word of mouth can be a great way to promote yourself.
Lastly, offering these spaces to professionals who are looking to make a change in the world can be quite rewarding.

Dubai is a stable and developed location that can give many opportunities to tenants and landlords alike. Setting up a space and making it into one of the best co-working spaces can be a reality if you put in the work. The UAE is an ideal place to set up your business due to its widespread development in every sector.

Here are the things people consider before renting a shared office space in Dubai.

Offering the right place for a widespread amount of clients can be the best way to operate. Having a well-equipped office can give you many benefits, like the ones mentioned before. But, the most attractive of them all is the income that you’ll receive if you decide to rent your space. Regardless of if it’s a daily or monthly lease, your earnings will be on constant growth.

6. How can I attract more tenants to my Office Space?

The art of promoting your business is a difficult task. But, with the right kind of help, your place can become one of the best co-working spaces. Potential tenants need to feel that their necessities are being covered, they need to know the difference between your offering and other places. Have in mind the next tips before advertising your business:

Convert your property into the best co-workingspace available for rent, for example, buy nice furniture and technology to make the best out of your place.
Identify the right renting price for a space like yours. Comparing your prices with others can help you manage competitive market fees.
Find the proper way to advertise it. Of course that promoting your business on social media platforms is helpful, but you’ll need professionals to allow you to gain more reach.
Try your best to make your renters feel welcomed and inspired. A great work environment can skyrocket your property to one of the best co-working spaces in Dubai.

Are you interested in finding out what makes renters choose office spaces for rent? Click here!

With this in mind, you need to make sure that your tenants meet the needed criteria through an application form. You must need to know their social security number, references, personal details, and business information. Also, you can check their credit history to make sure that they’re reliable enough to rent your facilities.

7. How can Connect Business Centers help you?

Becoming the best co-working space is not a job for just one person. You’ll need a company to help you lease your office space. In Connect Business Centers we can offer you great deals to start your office space rental business. We have many alternatives that will allow you to get more tenants in no time.

With this intention, Connect Business Centers is a platform that links you with potential renters in the UAE. Our marketing strategies are the best for these cases. Undoubtedly, many great landlords have been trusting us with their properties for listing on our platform. We’re the best option in the market.

We’ll guide you through the legal process that conveys having a nice workplace available for rent. We want to make sure that you’re taking every advantage that our innovative tools can offer. With the help of Connect Business Centers, you can meet all of your necessities.

Besides, our company has more than two decades of experience, being a part of Connect Group since 1998. Our team is capable of finding people eager for a workplace for rent from all across the country. We’re devoted to being the bridge between you and the perfect renters for your office space rental business.

Would you like to contact Connect Business Centers to obtain more information about how to start your own Office Space rental business in Dubai? If you have any questions, contact us on +97143316688. Or you can also email us at info@connectbusinesscenters.com, and you will talk to one of our representatives who will gladly answer all of your questions.

Apply now by sending us your CV to thetalentpoint.com. Additionally, we won’t store CVs and resumes that you send to contact@thetalentpoint.com. Don’t hesitate any longer!

Dec 09 No Comments

What is a Flexible Desk Space? A Comprehensive Guide

Author: Kate

Categories: Desk Space

The last 2 years massively shifted everybody’s life-work balance and consequently, the practice of hybrid working has become very popular. In addition, many foreign businesses wishing to start working in the UAE do not know that they require at least some kind of small office space. On the other hand, flexible desks are also known in the UAE as a shared office, which is assigned to a business upon its registration.

In this article, we will make sure you understand everything about flexible desk spaces and why they are so important. In the same vein, you will discover why a Flexi desk may suit your business when you are relocating to the UAE. Similarly, you will also understand the different benefits of having a small office space. Let’s observe:

What is a Flexi Desk?
Registered address vs Flexi Desk
Benefits of setting up your business with a Flexi-desk
Understanding Flexi-desk Costs in Dubai
How to start your business with a Flexi desk package
Why does flexible desk spaces are becoming so attractive in the UAE?
Can you open a business in the UAE without a flexible desk?
How can you use a Flexi-desk?
How can Connect Business Centers assist you to acquire a flexible desk space in the UAE?

1. What is a Flexi Desk?

If you want to do business in any of the emirates of the UAE, a Flexi desk space comes with the default package. A flexible desk is also known by many other several names, some of which are:

Flexi office.
Smart desk.
Hot desk.
Business center desk.

However, despite the difference in names, the functionality is the same. That is to say, as we mentioned earlier, the minimum required to conduct your organization as part of a registered business in the country is to have a small dedicated desk. Having a flexible desk is mandatory by the employment and regulation laws of the UAE, but you can abandon this right if you want to pick another option such as having an executive office.

That is to say, in that scenario, you can renounce your right to have flexible desk space.

In addition, flexible desk space is essentially a dedicated chair and desk typically located in the business center of your specific free zone. And depending on other details and your package, the flexible desk can have benefits which may include internet, fax, P.O. box, or a phone.

Additional advantages can incorporate activities such as the usage of meeting rooms, shared, facilities, office equipment, videoconference rooms, etc.

The Flexi desk provides an established number of hours for you to run your business. The lower limit is established at 18 hours; on the other hand, the upper limit is 25 per week. Similarly, it will act as a physical space for your company and you can manage your business from there.

Certainly, the free zones tend to offer free P.O. boxes to flexible desk users. In addition, Flexi desk providers also give them a dedicated physical address; business owners can use it as a company address and receive documents.

2. Registered address vs Flexi Desk

Frequently, companies used the registered address to acquire a license for their organization. On the other hand, a flexible desk (small office space) actually gives you access to a physical address where you can conduct your company from. Similarly, a registered address is something that you cannot use apart from showcasing that you actually have an address for your business, it is only abstract.

That is to say, this is not the best solution if you consider long-term development. In addition, a business with only a registered address is not able to apply for residence visas; becoming incompetent to hire workers.

The flexible desk is a much better option and it is also expensive; but if you are starting your company and want to select between both, you must consider your business model. On the other hand, you must understand if you have additional money for this matter. Thus, if you already are a holder of a UAE visa and are on a budget; a registered address is the best option for you.

In conclusion, when your business scales, you can make the transition and opt for a flexible desk space instead.

If you want to keep learning, we have an in-depth guide about how to properly choose office spaces in Dubai.

3. Benefits of setting up your business with a Flexi-desk

As we mentioned already a Flexi desk in the UAE comes with several benefits. In the same vein, it can be overwhelming to navigate through the different benefits; this is why we created this guide to help you make the decision. In addition, there are no specific guidelines to establish a successful business.

Similarly, in order to understand if your business is suitable for a traditional small office space or a flexible desk; you must establish what your business demand is. After you establish what your objectives are, you will be allowed to make a better decision about which option you should take.

Many business owners rather the flexible desk over the traditional office due to its advantages. Let’s observe:

Cost-efficient: the flexible desk is the best option when it comes to economics. In the same vein, a shared workspace comes with a monthly fee as well as license costs; you can avoid these elevated charges.
Flexibility: a good benefit of the flexible desk is that it can lodge more people in less physical space; this is a great option if we compare it to the traditional space. In addition, you save money because this is a cheaper option.
Increased productivity: the standard option will frequently conduct workers into a fixed routine that can become boring and tedious; resulting in a loss of creativity. Similarly, small office spaces provide the flexibility to the workforce to stay creative and assist them in the process.
Freedom: frequently when companies start, they are on a small budget which will result in them choosing a Flexi-desk, but as they develop, expand, and keep a steady income. Consequently, then the company can easily and quickly migrate to a Flexi desk space to a more standard office space suiting the needs of their business.

4. Understanding Flexi-desk Costs in Dubai

Several first-time entrepreneurs and investors start doing research to find the cheapest Flexi-desk in the country. But the price is not the only factor you must have in mind. That is to say, investors and entrepreneurs must also consider the traditional amenities and the previously mentioned benefits you will obtain as part of your flexible desk space package.

In addition, it is absolutely possible to find good deals on high-quality Flexi desk packages. In Connect Business Centers we connect you to the cheapest and best Flexi desk packages in the UAE. Likewise, we also link you with coworking spaces, office facilities, etc.

Meeting in person with your customers is a great way to ensure their well-being; so, here is a guide on some advantages of having meeting rooms in Dubai.

5. How to Start Your Business with a Flexi Desk Package

The first step in this process is to find a free trade zone that fits the requirements of your business. For instance, you must have in mind what type of start-up you are establishing. However, when you have finished deciding, we will guide you in every step of the process.

Firstly, we will assist you to profile your business activities. That is to say, you must specify the type of business you want to start. Further, making this clear will make the process easier and simpler.

After that, our team of experts will assist you to choose your business name. In this stage, you must abide by a few naming protocols. Let’s observe:

There are only full names allowed and no abbreviations.
You cannot include any blasphemous or potentially offensive words.
The name must be available.

Consequently, when you finish with this decision, we will assist you with the Flexi desk application. That is to say, we can take care of this process from beginning to end, ensuring that you complete your application process to prevent any delays.

In addition, as part of this process, you must provide some basic information such as:

A valid copy of the trade license (applicable to the applicant and the shareholder).
Copy of the Emirates ID (if applicable), passport, and visa page.
Summarization of your business plan.
Attested Birth Certificate.

6. Why Does Flexible Desk Spaces Becoming so Attractive in the UAE?

Certainly, one of the most convenient parts of having a Flexi-desk space is the future costs and low initial prices. However, even if it is more expensive than a registered address, it is the cheapest available option if you are looking for a physical place to work. In addition, it puts aside the need for a P.O. Box or to rent an office, from buying office furniture and paying directly for utilities.

We understand that when you are starting your business, economics is really important; so, it is better to free up funds for other important matters. That is to say, such advertising and marketing to attract more customers, and have more sales and thus; support for your company. Likewise, that is a much better use of funds than furniture that will not generate any revenue.

Secondly, as we mentioned earlier, a good advantage is that Flexi-desk spaces come with a workspace, internet, and phones. For instance, our business centers will allow you to access flexible desks with videoconference equipment and meeting rooms; so, you are able to start working immediately and even meet with your clients there.

Certainly, these spaces are good for saving money as well as time. That is to say, registering for and saving services like electricity, internet, and water is an overwhelming process, eating up valuable time that will need for taking care of your business in its first steps. Most importantly, with a flexible desk, you are walking into an already functional workspace.

On the other hand, cost-friendly Flexi-desks are located away from residential areas, this meaning you may need to drive distantly to get there.

7. Can You Open a Business in the UAE without a Flexible Desk?

As we established earlier, you cannot conduct business in the country without any physical entity; that is why you need to acquire at least a Flexi-desk. Further, if you want to rent an executive office, you can renounce Flexi desk requirements and you will not need to rent it. Thus, the requirement of a physical space for your business is fulfilled by the office.

However, you can take advantage of flexible desk spaces for registering your business in Mainland. Moreover, previously the government required you to rent an executive office to conduct in Mainland. Therefore, you can rent it from any of the business centers across the country.

On the other hand, here is a practical guide to the best co-working spaces in Abu Dhabi.

8. How Can You Use a Flexi-desk?

Every free zone has its own set of rules about flexible desk usage. For instance, you can use some flexible desk offices a few hours weekly, but the location of it is inconvenient; for that reason, most people do not use them at all.

However, DWC free zone has an important center and its desks are being used. Certainly, there is also a limitation on the number of hours, but you are able to extend it.

On the other hand, Ajman free zones do not limit the usage of your usage. Further, all desks are dedicated to a specific company and they can use it daily during working hours. However, most flexible desks are empty because their owners rather working remotely or from a coworking space.

Sharjah Airport International Free Zone (SAIFZ) has no limitations on the usage of desks. In addition, the trade zone has 8 buildings dedicated to small office space.

9. How Can Connect Business Centers Assist You to Acquire a Flexible Desk Space in the UAE?

Due to the covid-19 outbreak and some other factors, flexible desk spaces are becoming really important in the way we will work during the next decade. That is to say, modern businesses are taking measurements and must adapt to this practice. In addition, as we have already seen, flexible desk spaces provide companies with many advantages and benefits important to allow your business to grow.

These offices will provide your business with the tools to effectively adapt to the new way of work, allowing you to work from anywhere you want. In the same vein, it is a more efficient option if you compare it to an expensive executive office.

What is a Flexi Desk Office? Benefits and Usage Explained

Understanding the Concept: What Does “Flexi Desk” Mean?

Benefits of Opting for a Flexi Desk Office

Flexi Desk vs. Traditional Office: A Comparative Analysis

Features and Amenities Offered in Flexi Desk Offices

How to Choose the Right Flexi Desk Office for Your Business

Flexi Desk Office: The Future of Workspace Flexibility

Flexi Desk Office Etiquette: Best Practices for Productivity and Collaboration

Conclusion

The Trend of Flexi Desk Offices in Dubai: Workspace Flexibility

1. What is a Flexi Desk?

2. The Main Advantages of a Flexi Desk Office

3. How is a Flexi Desk Office Inside?

4. Advantages of the Flexi Desk Office Environment

4.1 Financial savings

4.2 Collaborative work and agility

4.3 Quality of life at work

5. Characteristics and Requirements of the Flexi Desk Office Model

5.1 Space preparation

5.2 Staff awareness

5.3 Clever Space Planning

5.4 Optimal computer installation

5.5 Implementation of the right software

6. Why it is a Trend: Flexibility and Agility

7. How Can We Help You Obtain More Information About Flexi Desk Offices in Dubai?

How to Start an Office Space Rental Business?

1. What is Office Space?

2. Why Should I Rent my Space as an Office?

3. Is starting an Office Space Rental Business profitable?

4. What do I need to start renting Office Space in the UAE?

5. What are the benefits of starting an Office Space Rental Business in Dubai?

6. How can I attract more tenants to my Office Space?

7. How can Connect Business Centers help you?

What is a Flexible Desk Space? A Comprehensive Guide

1. What is a Flexi Desk?

2. Registered address vs Flexi Desk

3. Benefits of setting up your business with a Flexi-desk

4. Understanding Flexi-desk Costs in Dubai

5. How to Start Your Business with a Flexi Desk Package

6. Why Does Flexible Desk Spaces Becoming so Attractive in the UAE?

7. Can You Open a Business in the UAE without a Flexible Desk?

8. How Can You Use a Flexi-desk?

9. How Can Connect Business Centers Assist You to Acquire a Flexible Desk Space in the UAE?

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