The Advantages of Holding Meeting Rooms in Dubai

meeting rooms

Meeting rooms are one of the most important spaces in any company. In get neral, they have different functions. They are used to carry out meetings between various company departments and as spaces where creativity flows.  A meeting room in Dubai can define the style and personality of your company.

Nowadays, thanks to technology, you don’t need to own or buy a space to have a meeting room for your business. At Connect Business Centers, we have plenty of designs and equipment, so you don’t have to spend money on them.

In this article, you will learn everything about the advantages of holding a meeting room in Dubai and its benefits.  Let’s observe: 

1.  What is a meeting room?

2. Why should you have a meeting room in Dubai?

3. What are the benefits of holding a meeting room in Dubai?

4. How can you find the perfect meeting room in Dubai?

5. Why should you host your meeting in Dubai?

6. What types of events can you hold in a meeting room?

7. What are the things that a meeting room should have?

8. How can Connect Business Centers help you to lease a meeting room in Dubai?

1. What is a Meeting Room?

It is a meeting point for partners and employees of the company.  And at the same time, it is the place where they receive distributors, current and future clients. Due to this, you have to take maximum care of its appearance, since it will directly influence the perception they have about the image of your company.

These eminently classic spaces have evolved over time. However, they have always defined the style and personality of a company. It requires special care in its decoration and in the choice of furniture, which must be consistent with the rest of the office.

In other words, it allows you to give a good first impression and have a space to encourage better communication within the company.  If you are interested in holding a meeting room in Dubai, then you should know what they usually offer: 

  • Lobby greeter.
  • Mailing.
  • Offices supplies.
  • Plasma screens.
  • High-speed Internet.
  • Transcription services.

2. Why Should You Have a Meeting Room in Dubai?

Without a doubt, meeting rooms can make your life easier in so many ways as a business owner or freelancer. There will be moments when you need to meet with potential clients or partners in person, but you don’t have your own meeting room in Dubai. Fortunately, that won’t be a problem anymore since you can now rent one.

By renting a meeting room, you will be able to save more money than buying a space for it, especially if you will only use it occasionally. It’s a viable option for small and medium businesses.

3. What Are the Benefits of Holding a Meeting Room in Dubai?

It’s not very cost-efficient to rent for a long time, only to carry out meetings from time to time.  So, if you only want a meeting room according to your necessities only when you require it, then renting a meeting room in Dubai with us is the best option.

Let’s take a look at some of its benefits:

Convenient location

You can choose the most appropriate location for your meeting room, according to your necessities.

Advance services

By renting with Connect Business Centers, you have access to different types of services and all the amenities you need to carry out your meetings without any problem.

Assist clients

The attendees will be greeted by cordial receptionists or lobby greeters that can guide them to the reserved room. This way, the participants won’t struggle to find the meeting room.

No more hotel meeting rooms

Renting meeting rooms in hotels is pretty common among companies. However, leasing a meeting room in a hotel can be quite expensive. It can cost 50% more than companies that specialize in leasing meeting rooms. And not to mention that you will have all the amenities you need for your meeting.

Forget about distance

They have good sound and high-quality video since meeting rooms are equipped with the latest video and audio technology. So, if you need to meet with clients personally in Dubai and you are unable to travel, don’t worry about it.

Sparing in operating cost

You don’t have to spend money on equipment, staff members, or presentation tools anymore.

Access to professional meeting rooms

We ensure that your company transmits professionalism and sets the right tone for the business. The meeting room will be equipped with high-tech tools, for instance, LCD projectors, high-speed Internet, plasma screens, etc.

Easier to book

Currently, booking a meeting room is very simple and with Connect Business Centers the process is even simpler. You can do it through our website or via phone. We make sure that you can have a meeting room without too much effort.  

Conductive work environment

A meeting room helps to get rid of any distraction that is not related to work, increasing productivity.

4. How Can You Find the Perfect Meeting Room in Dubai?

Honestly, it can be challenging when it comes to finding the indicated meeting room, mostly, if many people are going to attend the meeting. Hence, you have to determine how many people will participate and the purpose of that meeting. These are just some of the basic questions you have to think about before choosing a meeting room in Dubai.

Keep in mind that the meeting room will help you give a good image to your company. With that said, here are a few tips you can consider when finding the perfect location for your meeting room in Dubai.

Number of participants

It is the first thing you have to think about when renting a meeting room since it will determine the size of it. Make sure there’s enough space for every attendee in the room so you can prepare everything you need for the meeting. In such a manner, they will feel comfortable.

Branding

You can reinforce your brand through small details such as furniture, colors, and art, among others. Make sure there is no lack of representation of your brand’s personality. The meeting room has to be equipped with updated technology tools and the proper facilities.  If you have all of these elements, we guarantee you it will give a positive first impression to your clients.

Location

Once you have determined the number of attendees, it’s crucial to know where they are coming from. if they’re coming from overseas, you can choose a location close to the airport. In this manner, you can make it easier for the guests to find the place where the meeting takes place, avoiding any headaches during the big day.

 

5. Why Should You Host Your Meeting in Dubai?

At this point, you might be wondering why you should carry out your meetings, particularly in Dubai. So, here are some reasons why it is convenient for you to hold a meeting room in Dubai:

Easy to access

Thanks to Dubai’s geographical location, it is easy to access from anywhere on the planet. Since it’s located between east and west, it is convenient for international meetings. In addition, its international airport is one of the busiest in the world, operating to more than 260 destinations in the most populated continents. In other words, it will be easier for your clients to attend the meeting no matter where they are.  

An immense variety of venues

One of the things that characterize Dubai the most is the presence of entrepreneurs from all around the globe. This means you can find plenty of meeting room spaces throughout the city. It doesn’t matter whether your meeting is large or small you can easily find a luxury meeting room in Dubai. Also, you can offer all the amenities for a group of any size and catering service.

The luxury

When you hear Dubai probably the first thing that comes to your mind is luxury. If your meeting room conveys the aesthetic, it will add value to your company because people will relate it to your brand. So, consider renting a meeting room to impress your clients.

The MICE Market

The MICE (Meetings, Incentives, Conferences, and Exhibitions) market in Dubai attracts thousands of meetings and events every year. It is something similar to World Green Economy Summit, GITEX Technology Week, etc. Thousands of venues are ready to host millions of MICE tourists offering suitable infrastructure and meeting room facilities.

 

6. What Types of Events Can You Hold in a Meeting Room?

You can lease a meeting room for the following types of events:

  • Workshops.
  • Seminars.
  • Job interviews.
  • Career fairs.
  • Training.
  • Coworking sessions.
  • Charity fundraisers.

As you can see, we can adapt to different formats of meetings. For instance, if you want to hire a photographer or videographer, the room will look prestigious through the lens of the camera. If you rent a meeting room in Dubai, you can make sure it looks good and brand new. It will suit the latest trends and corporate hospitality, and everybody will have a positive experience.

7. What Are the Things a Meeting Room Must-have?

What exactly makes a meeting room perfect? Let’s take a look at some facilities the room must have, and once you employ them, you will use them over and over again.

High enough ceiling

It might be strange when you hear it at first, but sometimes low ceilings make people feel uncomfortable and claustrophobic. Also, they can lead to lighting issues, making the meeting room look darker and smaller than it should be.

Heating system

If the temperature is too low, all the attendees will be freezing, and it’s going to be a bit difficult for them to focus on the meeting.

Air conditioning

Previously, we mentioned avoiding low temperatures. However, you have to be careful with the opposite; high temperatures. If your meeting is in the summertime, you don’t want to have everyone distracted by the heat.  So, it’s important having air conditioning to control the sweltering temperatures.

Windows

Believe it or not, windows are also important. They will allow natural light in, and you can open them in case the guests want to take a bit of fresh air.

Power sockets

Some attendees will most likely have a laptop, smartphone, or tablet, which they may use. Hence, they need access to a power supply in case their charge runs out. Make sure there are enough sockets around the meeting room.

Security

It’s crucial to avoid any accidents, so consider some safety features, such as wheelchair access and a clear path to emergency exit doors.

 8. How Can Connect Business Centers Help You to Lease a Meeting Room in Dubai?

We will take care of all the administrative work, this way you can focus on your tasks and agenda. The meeting rooms contain all the equipment you will need; from web cameras, big LCD screens, to video conferencing software. The only thing you have to do is tell us what you need, and we will provide it to you.

All of our conference rooms have the best locations. The guests can reach the place quickly by private or public transportation. In case they have other appointments, they can go through the most convenient route.

Financially speaking, it has a lot of benefits. You don’t have to pay daily rent, just a couple of hours per week. Also, you will be able to save money on refurbishing it and buying equipment for it.

Kate

Kate
Kate works at Connect Business Centers as Sales Manager, She is graduated from London and moved to the United Arab Emirates in 2017, She is a specialized agent for finding Business Centers, Office space, Co-working spaces to the clients based on their requirement and in addition to it, she also happens to be specialized in UAE mainland Company formation, Golden Visa, Bookkeeping, VAT registration and PRO services.

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