These times have taught us that you don’t need to be physically present in most workplaces to do a task. And this could make you consider virtual offices for your company. Thanks to technology, many organizations, and their employees can carry out meetings through video calls and use virtual management tools. Due to this, companies have realized that coming into an office is not a priority anymore.
In this article, you will learn everything about virtual offices for your company registration in the UAE and how they work. Also, we will provide you with some beneficial information about its benefits for your company. Let’s observe:
1. What is a virtual office?
2. Why should you have virtual offices for your business?
3. What are some of the benefits of virtual offices in the United Arab Emirates?
4. What are some of the things you need to think about before getting virtual offices for your company?
5. Are virtual offices for your company convenient?
6. How to find a meeting room for your virtual office in Dubai?
7. The advantages of holding a meeting room in Dubai
8. How can Connect Business Centers help you to set up virtual offices for your business?
1. What is a Virtual Office?
A virtual office is a virtual space where activities similar to a conventional office take place. It has come in handy for freelancers and entrepreneurs that work from home but still want their business to sound professional by having a business address for their organization. Therefore, they can convey credibility to customers. This is just one of many advantages that virtual offices for your company can give you.
In other words, it’s a service that makes it easier for employees to work via the internet, without the need for a physical space. If you are interested in virtual offices for your company, then you should know the basic services they usually offer:
- Telephone answering and mail services
- A receptionist
- Envelope opening
- A business postal address
- Scanning service
- Package service.
2. Why Should You Have Virtual Offices for Your Business?
There are so many ways virtual offices can make your life easier as a business owner. In fact, they have given workers freedom and flexibility in a completely different way than probably years ago was very unlikely to offer.
They have the opportunity to work in a comfortable environment according to their necessities. Since they work in the comfort of their home, employees can enjoy certain commodities, such as wearing casual clothes every day. Also, during breaks, they can rest or eat in the comfort of their sofa or bed and don’t have the necessity to make long trips to the office every day.
This option is viable (not to say perfect) for small businesses and people who work for themselves.
3. What Are Some of the Benefits of Virtual Offices in the United Arab Emirates?
Let’s take a look at some of the great benefits of virtual offices for your company:
3.1 Saving commute time
With virtual offices, people don’t spend time getting ready for work and then have a long trip to get to the office. Averagely this process takes two or three hours. Now, they spend that time working, increasing productivity. It drives us to the next advantage.
3.2 Employees are more energetic and active
They can naturally move around more now that they won’t be tied to a desk.
3.3 Time flexibility
It means using fewer vacation days. You can make up the time to spend it with your family or do other activities. So, now time won’t be a big deal anymore.
3.4 No more overhead
Forget about the utility payments, the office lease, the hardware, and all the costs related to having a brick space. That’ll have a positive effect on your profit margin. So, you can invest more in your employees and not only your clients.
3.5 Economize on technology
The BYOT movement (Bring your own technology) was quickly incorporated into the business world. By working from home, they can use the technology of their preference. Employees at a certain point are responsible for upgrading their technology when it’s convenient. However, maybe they will need a password tool and training to monitor and avoid cyber risks.
3.6 Significantly increase in productivity
You don’t have to worry about whether your employees arrive or leave. Now the only thing you do is to assign different goals at a specific time. You will only focus on whether or not they achieve those goals. As a result, there’s going to be an increase in productivity immediately.
3.7 Decrease turnover
It has shown that with virtual offices, people are usually happier to do their job and, there is no need to deal with the problems that come along with putting a bunch of people working in the same space.
You will get an address in a good area. Letting know clients, the company is legit. At the time, this gives them a feeling of trust.
4. What Are Some of the Things You Need to Think About Before Getting Virtual Offices for Your Company?
You have already seen some of the many advantages of having virtual offices for your company. However, like everything in this world, nothing is perfect and virtual offices are no exception. So, there are other things you need to take into consideration before getting one.
Virtual offices are not for every business. Many organizations need their employees together in one place to get the work done. Technology has made communication way more efficient and easier through texting, email, and video conferencing. Although, it will never be the same as a face-to-face conversation.
A business that requires personal interaction and a collaborative workplace may find difficult the limitations of virtual offices. In addition, it’s relevant to stand out that having a physical location conveys professionalism and trust, especially to traditionally-minded clients.
In the same order, this might cause a feeling of disconnection, not having the opportunity to learn from other co-workers, and in some cases, it means a significant increase in workload.
4.2 Work-home life
Another consequence that might not be very convenient is the non-distinction between home and work, turning home into an office. There is no other way to go. Therefore, virtual offices are not for all people or businesses.
5. Are Virtual Offices for Your Company Convenient?
The simplest answer to this question is that it depends on the type of company you own. Traditional and virtual offices have their advantages. You have to sit and think about whether your company needs to be socially interactive and have personal conversations or not. If that’s the case, maybe having a virtual office may be difficult for you.
Nevertheless, some companies opt for both, making a hybrid workplace. They incorporate elements of the two of them.
6. How to Find a Meeting Room for Your Virtual Office in Dubai?
Finding the indicated place for a meeting may be quite challenging. Especially for a large testosterone enanthate 300mg group of people. It’s crucial to determine the number of people attending the meeting and the objective of it. You have to keep in mind these basic questions to choose the most appropriate place that meets your necessities.
The proper place will help you give a good first impression to your clients. Here are some handy tips when finding the perfect place for your meeting.
6.1 Determine the number of participants
Make sure to know well how many people are going to participate in the meeting room. In this manner, you will know all the things you need to prepare. If the meeting involves an entire team, you have to check there is enough space for everyone by choosing a bigger boardroom. This will make them feel comfortable.
6.2 Determine location
Now, you know how many people will be present at the meeting, try to check where participants are coming from. This way, you can avoid headaches during the big day. Try to choose an accessible place, so the other participants won’t struggle to find it. If they’re coming from overseas, it’s convenient to choose a location close to the airport.
6.3 Branding is also important
Depending on the location you choose; people will directly associate it with your brand. Make sure to offer the proper equipment and facilities for the meeting. If the meeting will take more than one day, book a place that provides accommodations and catering services. So, you don’t have to worry about if there’s enough for all the guests and they’ll have all they need in one place.
7. The Advantages of Holding a Meeting Room in Dubai
Renting a place for your business over a long period only to host meetings might not be very efficient economically speaking, especially when it comes to giving a first good impression to possible clients.
Let’s see some advantages of holding a meeting room in Dubai:
7.1 Location of your preference
You’re able to choose the most convenient location, according to the time and space you need.
7.2 Very easy to book
Nowadays, booking a meeting room doesn’t have to be complicated anymore. Connect Business Centers has facilitated the process. You can easily and effortlessly book a meeting room in different environments via phone or online.
7.3 Forget about renting hotel meeting rooms
Many companies lease their meeting rooms through hotels or meeting room rental companies. Nevertheless, renting in hotels can cost up to 50% more than companies that concentrate on meeting rooms. Also, they have rooms and equipment that are suitable for your needs.
This leads us to the next advantage.
7.4 Access to advanced services
Saving money is not the only benefit. If you rent with us you will have access to all of the amenities and services you need. This way, you can run a meeting without any problem.
7.5 Receptionists to assist clients
Your clients will be very pleased when they arrive at a place with good space, and also, they will be greeted by cordial receptionists who can guide them to the reserved room. This helps all the guests to arrive without any problem, leaving with a good experience.
7.4 Rely on a professional meeting room
Connect Business Centers, make sure your meeting room conveys the right tone to carry out business. You will be provided with high-tech tools such as high-speed Internet, plasma screens, LCD projectors, etc.
7.5 Save in operating costs
When renting a meeting room there is no need to spend money on equipment, presentation tools, or even staff members.
7.6 Distance is not a problem anymore
Meeting rooms are equipped with the latest audio and video technology. They have clear sound and high-quality video. So, don’t worry if you’re too far away and you can’t travel to meet with your customers in Dubai.
We have 20 years of experience in the market. You can find a variety of business centers, offices, warehouses, and meeting rooms, among others, according to your necessities. Also, you will count on the guidance of our experts in the field. We offer different options. It doesn’t matter if you want to set up a company on the mainland or any Free Zone.
Thanks to our algorithm that calculates and compares different locations according to your budget, you will be able to find the perfect property.
In Connect Business Centers, we want to make sure you get a workplace that suits your business and budget.
We’ve been offering a quality service to small and large organizations since 1996. We know exactly how to make your business prosper in the UAE, whether you’re buying or renting a property.