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The way we as a society think about work-life has shifted significantly, most of all due to the covid-19 outbreak. However, that is not a bad thing, the pandemic accelerated trends that already started; flexible work arrangements, digital transformation, and remote work are among them. As a result, global economies are continuously relying on cloud-based solutions, small office space for rent, and virtual offices to support remote and hybrid teams.

In this article, we will make sure you learn everything about why virtual offices will become a crucial part of businesses worldwide. That is to say, we will also make sure you learn about why the market of virtual offices is growing so fast. On the other hand, you will learn why small office space for rent may suit your business massively. Let’s observe:

• What is a virtual office?
• Benefits of having a virtual office
• Workplace shift to remote – hybrid
• Remote-First
• The role of office spaces is changing
• Rethinking the workplace as we know it
• How virtual offices are transforming business strategies?
• How can Connect Business Centers assist you to access the best virtual offices in the UAE?

What is a Virtual Office?

A virtual office is an innovative service that allows companies all the benefits of commercial property; a telephone number, office address, administration, and communication services, and access to meeting rooms without the need for physical office space. In the same vein, this new way of work has become popular amongst entrepreneurs and freelancers working from home who want a professional-sounding address for their organization.

In addition, the virtual office also allows organizations with all the perks of a “brick and mortar” location without the overwhelming task of renting a physical office. Consequently, a virtual business address will add credibility to an organization making it easier to attract new customers.

On the other hand, this allows small and medium businesses to take advantage of a prestigious address, team support, and landline phone numbers without committing the long-time to an office space.

Office expenditures are massively reduced while the company keeps the impression of traditional high-cost infrastructure and office. Similarly, their professionals can work from home, or suburban offices, or their clients and have the reputation that a city center brings. In the same vein, our research shows that is important for customers to see a physical address on marketing and advertising materials.

However, even today, many independent workers and entrepreneurs make the mistake of relying on a mobile number for their clients to call. Therefore, most callers do not call back if the number is busy and will not leave a message on voicemail. Similarly, small office space for rent includes and landline number, answered by a human being and not a robot; who can take forward a call or take a message if it is required.

      2. Benefits of Having a Virtual Office

Virtual office spaces allow the business to increase productivity, more flexibility, and reduce commuting costs. Similarly, virtual offices lower massively technology costs and overheads; thus, making a more cost-effective solution to work.

2.1. Easy Expansion

A virtual office space allows your business to expand without needing to move to a bigger physical office. That is to say, this is a stress-free and low-cost alternative if we compare it to the traditional expansion process since it requires moving to a larger office and paying greater rent fees.

On the other hand, because space is not an obstacle, growing companies can use a virtual address to set a presence in a new location or in multiple offices around the country; while testing out new markets without the cost of moving to that specific area.

2.2. Makes the business more legitimate and professional

Having a prestigious business address along with a virtual office ensures your business stays professional and credible. In the same vein, using an office phone on your business card and a physical business address on your website, email, and business increases trust in clients and prospects. In conclusion, it increases massively your credibility and professionalism as a company and makes it more approachable.

2.3. Work from anywhere

Another good example of the benefits of having virtual office space is too long from whenever, wherever. Further, virtual offices are good for those individuals wanting to work remotely since it provides flexibility to work from anywhere, from a beach, from home, from the park, from anywhere you want. If you only need an internet connection it is ideal for you.

2.4. Cost-Effective

Virtual offices are more cost-effective than traditional physical office space. Above all, having a virtual office space is that you do not need to pay costly rent.

      3. Workplace Shift to Remote – Hybrid

Since 2020, the way we work is changing and consequently, our workplaces are changing as well. That is to say, the traditional office space is becoming outdated since it does not respond to the current business and worker needs.

Flexible office space and virtual office spaces, whether managed or coworking office space; are continuously becoming a top choice among entrepreneurs, SMEs, CRE leaders, and freelancers due to agility and flexibility. Likewise, the covid-19 pandemic is showing companies across all industries that if they want to succeed in this uncertain stage, they must be flexible and agile. Thus, companies must be able to adapt to all types of circumstances.

When it comes to flexibility, traditional CRD leases are naturally rigid; they are cost-ineffective and tenants breaking their original lease face tough fines. However, this is becoming a widespread practice, and the needs of the business are quickly evolving and changing, especially with a more flexible workforce.

However, a more fluid workforce means an organization’s space will vary on a yearly, quarterly, or monthly basis. On the other hand, it makes no sense for businesses to sign 10- or 20-year leases that retain them and do not allow them to grow.

When it comes to agility, it is all about empowering workers, and supporting them to work seamlessly and swiftly; it does not matter when and where they choose to work. Similarly, an agile workplace is not a single office location, it means several locations (coworking spaces, headquarters, virtual offices, etc.) supporting various types of work.

In conclusion, an agile workplace will allow the staff to collaborate in-person and digitally, and to work asynchronously and synchronously.

      4. Remote-First

The shift to a remote approach is part of the new way of work. That is to say, the covid-19 outbreak assisted even the most traditional industries to realize the importance of remote work. For instance, accountants and lawyers.

However, instead of paying office rent in the city centers to meet with their clients, accountants and lawyers have realized that they are able to meet with their clients remotely. On the other, hand they are able to visit their clients in their homes too (and charge an extra fee).

Similarly, for these types of industries; it is crucial to have access to a meeting space, keep a local presence, and have some privacy. Thus, small office space for rent is a great way to conduct their remote-first businesses.

Similarly, virtual offices are a very affordable option that allows workers to keep a local presence (phone number and renowned business address), improve customer service, receive mail, and have access to on-demand meetings and office space.

Consequently, the change to remote-first led to virtual offices and related services becoming a crucial part of the workplace environment of this decade. The acceptance and legitimacy of small office space for rent is necessary to suit the shift to remote work.

      5. The Role of Office Spaces is Changing

Before the covid-19 outbreak, everyone thought that a traditional office arrangement was necessary for competence, efficiency, and achieving your best. Similarly, companies used to compete for the best locations in important urban centers as a result of this thought; and many focused on promoting collaboration.

On the other hand, we all know that the pandemic caused most employees to work remotely, but this turned out to be a lot more successful than what was estimated. Thus, the ease and simplicity with which virtual offices, video conferencing, and other forms of digital media were used during the pandemic was a surprise for many.

However, a better work-life balance emerged from the stress elimination that workers used to have with long journeys.

      6.  Rethinking the workplace as We Know it

Certainly, the intensifying demand for cheaper spaces led to more flexible workspaces such as private offices, coworking spaces, and serviced offices. In addition, the number of independent workers also increased. Similarly, the workspace as we know it is changing; virtual offices are targeted at entrepreneurs and startups planning to work on their homes and other locations while mainlining an excellent image to their customers.

However, as we mentioned earlier there are several benefits such as fewer operational costs. In the same vein, many workspaces provider are relocating their small office space for rent to accommodate the growing demand for virtual offices.

On the other hand, studies have reported an increase in the productivity of those doing remote work. Thus, amongst 1000 professionals &7% reported a production increase. Distractions such as loud officemates, unexpected meetings, and water cooler gossip are avoided. In another survey done on 2,000 18-year-olds and up; 85% of them would rather work alone to reach maximum productivity.

Other statistics showed that 80% of the overall number of telecommuters reported lower levels of stress; this represents a good omen to both businesses and workers. It increases their morale and reduces both abs absenteeism and turnover.

Older generations are favoring the idea of flexible work hours. Similarly, workers above 64 years old are working more time than before; this is due to deficient retirement funds and increasing life expectancies. These professionals are delaying their retirement date and want to have the freedom to work remotely.

However, even though the practice of virtual offices remains unorthodox to some critics and academics; it is a global phenomenon. In conclusion, it is no surprise that the way we work is changing; it is up to us to keep up with the new trends as we face the future.

      7. How Virtual Offices are Transforming Business Strategies?

This new era of technological improvements increased the strategies to make the workspace a better business environment. In addition, the demand for hybrid workspaces is a direct result of the covid-19; companies discovered that downsizing their headquarters was a good measurement for several reasons.

Enterprise-managed and flexible workspaces have gained popularity in a positive way given the shift in the business mindset. However, while businesses want their workers to work directly from offices for a specific duration, they are keen to partner with managed workplace providers enabling them with a hassle-free expansion of their work examples across the UAE.

In addition, with the lines between professional and personal life blurring every day, workers tend to prioritize their well-being and safety more than ever.

      8. How Can Connect Business Centers Assist You to Access the Best Virtual Offices in the UAE?

As we have already seen, virtual office spaces are the future of the business perhaps for the next decade or more. That is to say, modern companies must adapt to the business environment caused by the Covid-19 pandemic such as flexible arrangements, remote work, virtual offices, and more.

Virtual office spaces provide many benefits and advantages crucial to allow your business to adapt to the new way of work. In addition, virtual office spaces will allow you and your workers to work from anywhere you want. On the other hand, this is a cost-effective solution if you compare it to leasing physical office space for 10 or 20 years.

These times have taught us that you don’t need to be physically present in most workplaces to do a task. And this could make you consider virtual offices for your company. Thanks to technology, many organizations, and their employees can carry out meetings through video calls and use virtual management tools. Due to this, companies have realized that coming into an office is not a priority anymore.

In this article, you will learn everything about virtual offices for your company registration in the UAE and how they work. Also, we will provide you with some beneficial information about its benefits for your company. Let’s observe:

1.  What is a virtual office?

2.  Why should you have virtual offices for your business?

3. What are some of the benefits of virtual offices in the United Arab Emirates?

4. What are some of the things you need to think about before getting virtual offices for your company?

5. Are virtual offices for your company convenient?

6. How to find a meeting room for your virtual office in Dubai?

7. The advantages of holding a meeting room in Dubai

8.  How can Connect Business Centers help you to set up virtual offices for your business?

1. What is a Virtual Office?

A virtual office is a virtual space where activities similar to a conventional office take place. It has come in handy for freelancers and entrepreneurs that work from home but still want their business to sound professional by having a business address for their organization. Therefore, they can convey credibility to customers. This is just one of many advantages that virtual offices for your company can give you.

In other words, it’s a service that makes it easier for employees to work via the internet, without the need for a physical space. If you are interested in virtual offices for your company, then you should know the basic services they usually offer:

• Telephone answering and mail services
• A receptionist
• Envelope opening
• A business postal address
• Scanning service
• Package service.

2. Why Should You Have Virtual Offices for Your Business?

There are so many ways virtual offices can make your life easier as a business owner. In fact, they have given workers freedom and flexibility in a completely different way than probably years ago was very unlikely to offer.

They have the opportunity to work in a comfortable environment according to their necessities. Since they work in the comfort of their home, employees can enjoy certain commodities, such as wearing casual clothes every day. Also, during breaks, they can rest or eat in the comfort of their sofa or bed and don’t have the necessity to make long trips to the office every day.

This option is viable (not to say perfect) for small businesses and people who work for themselves.

3. What Are Some of the Benefits of Virtual Offices in the United Arab Emirates?

Let’s take a look at some of the great benefits of virtual offices for your company:

3.1 Saving commute time

 With virtual offices, people don’t spend time getting ready for work and then have a long trip to get to the office. Averagely this process takes two or three hours. Now, they spend that time working, increasing productivity. It drives us to the next advantage.

3.2 Employees are more energetic and active

 They can naturally move around more now that they won’t be tied to a desk.

3.3 Time flexibility

 It means using fewer vacation days. You can make up the time to spend it with your family or do other activities. So, now time won’t be a big deal anymore.

3.4 No more overhead

 Forget about the utility payments, the office lease, the hardware, and all the costs related to having a brick space. That’ll have a positive effect on your profit margin. So, you can invest more in your employees and not only your clients.

3.5 Economize on technology

 The BYOT movement (Bring your own technology) was quickly incorporated into the business world. By working from home, they can use the technology of their preference. Employees at a certain point are responsible for upgrading their technology when it’s convenient. However, maybe they will need a password tool and training to monitor and avoid cyber risks.

3.6 Significantly increase in productivity

 You don’t have to worry about whether your employees arrive or leave. Now the only thing you do is to assign different goals at a specific time. You will only focus on whether or not they achieve those goals. As a result, there’s going to be an increase in productivity immediately.

3.7 Decrease turnover

 It has shown that with virtual offices, people are usually happier to do their job and, there is no need to deal with the problems that come along with putting a bunch of people working in the same space.

3.8 Location

 You will get an address in a good area. Letting know clients, the company is legit. At the time, this gives them a feeling of trust.

4. What Are Some of the Things You Need to Think About Before Getting Virtual Offices for Your Company?

You have already seen some of the many advantages of having virtual offices for your company. However, like everything in this world, nothing is perfect and virtual offices are no exception. So, there are other things you need to take into consideration before getting one. 

Virtual offices are not for every business. Many organizations need their employees together in one place to get the work done. Technology has made communication way more efficient and easier through texting, email, and video conferencing. Although, it will never be the same as a face-to-face conversation.

A business that requires personal interaction and a collaborative workplace may find difficult the limitations of virtual offices. In addition, it’s relevant to stand out that having a physical location conveys professionalism and trust, especially to traditionally-minded clients.

In the same order, this might cause a feeling of disconnection, not having the opportunity to learn from other co-workers, and in some cases, it means a significant increase in workload.

4.2 Work-home life

 Another consequence that might not be very convenient is the non-distinction between home and work, turning home into an office. There is no other way to go. Therefore, virtual offices are not for all people or businesses.

5. Are Virtual Offices for Your Company Convenient?

The simplest answer to this question is that it depends on the type of company you own. Traditional and virtual offices have their advantages. You have to sit and think about whether your company needs to be socially interactive and have personal conversations or not. If that’s the case, maybe having a virtual office may be difficult for you.

Nevertheless, some companies opt for both, making a hybrid workplace. They incorporate elements of the two of them.   

6. How to Find a Meeting Room for Your Virtual Office in Dubai?

Finding the indicated place for a meeting may be quite challenging. Especially for a large testosterone enanthate 300mg group of people.  It’s crucial to determine the number of people attending the meeting and the objective of it. You have to keep in mind these basic questions to choose the most appropriate place that meets your necessities. 

The proper place will help you give a good first impression to your clients.  Here are some handy tips when finding the perfect place for your meeting.

6.1 Determine the number of participants

 Make sure to know well how many people are going to participate in the meeting room. In this manner, you will know all the things you need to prepare. If the meeting involves an entire team, you have to check there is enough space for everyone by choosing a bigger boardroom. This will make them feel comfortable.

6.2 Determine location

 Now, you know how many people will be present at the meeting, try to check where participants are coming from. This way, you can avoid headaches during the big day.  Try to choose an accessible place, so the other participants won’t struggle to find it. If they’re coming from overseas, it’s convenient to choose a location close to the airport.

6.3 Branding is also important

 Depending on the location you choose; people will directly associate it with your brand. Make sure to offer the proper equipment and facilities for the meeting. If the meeting will take more than one day, book a place that provides accommodations and catering services. So, you don’t have to worry about if there’s enough for all the guests and they’ll have all they need in one place.

7. The Advantages of Holding a Meeting Room in Dubai

Renting a place for your business over a long period only to host meetings might not be very efficient economically speaking, especially when it comes to giving a first good impression to possible clients.

Let’s see some advantages of holding a meeting room in Dubai:

7.1 Location of your preference

You’re able to choose the most convenient location, according to the time and space you need.

7.2 Very easy to book

Nowadays, booking a meeting room doesn’t have to be complicated anymore. Connect Business Centers has facilitated the process. You can easily and effortlessly book a meeting room in different environments via phone or online.   

7.3 Forget about renting hotel meeting rooms

Many companies lease their meeting rooms through hotels or meeting room rental companies. Nevertheless, renting in hotels can cost up to 50% more than companies that concentrate on meeting rooms. Also, they have rooms and equipment that are suitable for your needs.

This leads us to the next advantage.

7.4 Access to advanced services

Saving money is not the only benefit. If you rent with us you will have access to all of the amenities and services you need. This way, you can run a meeting without any problem.

7.5 Receptionists to assist clients

Your clients will be very pleased when they arrive at a place with good space, and also, they will be greeted by cordial receptionists who can guide them to the reserved room. This helps all the guests to arrive without any problem, leaving with a good experience.

7.4 Rely on a professional meeting room

Connect Business Centers, make sure your meeting room conveys the right tone to carry out business. You will be provided with high-tech tools such as high-speed Internet, plasma screens, LCD projectors, etc.

7.5 Save in operating costs

When renting a meeting room there is no need to spend money on equipment, presentation tools, or even staff members.

7.6 Distance is not a problem anymore

Meeting rooms are equipped with the latest audio and video technology. They have clear sound and high-quality video. So, don’t worry if you’re too far away and you can’t travel to meet with your customers in Dubai.  

8. How Can Connect Business Centers Help You to Set up Virtual OOffices for Your Company?

We have 20 years of experience in the market. You can find a variety of business centers, offices, warehouses, and meeting rooms, among others, according to your necessities. Also, you will count on the guidance of our experts in the field.  We offer different options. It doesn’t matter if you want to set up a company on the mainland or any Free Zone.

Thanks to our algorithm that calculates and compares different locations according to your budget, you will be able to find the perfect property.

In Connect Business Centers, we want to make sure you get a workplace that suits your business and budget.

We’ve been offering a quality service to small and large organizations since 1996. We know exactly how to make your business prosper in the UAE, whether you’re buying or renting a property.