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A Complete Idea on How Much a Virtual Office with Ejari Cost in Dubai

Virtual Office Ejari Dubai

Dubai has consistently been regarded as one of the most ideal business destinations on the planet. It is also suitable for establishing a virtual workplace. And all is owing to the locational benefits that this Emirate provides to enterprises. For this reason, more people are wondering how to set up a virtual office in Dubai.

In this article, we will address the practices for renting a virtual office and the associated costs.  In Dubai, you may set up an office in a free zone or on the mainland solely depending on your company’s requirements. However, because renting a virtual office in a free region is so simple and more adaptive to norms and regulations, these sorts of offices are preferred by foreigners.

  1. What exactly is a virtual office in the UAE?
  2. Which features are crucial to making your virtual office great in Dubai?
  3. What are the other benefits of a virtual office in Dubai?
  4. Prices and costs in the virtual office marketplace in Dubai
  5. Why choose Connect Business Centers for accessing your first virtual office in Dubai?

1. What exactly is a Virtual Office in the UAE?

Many investors who want to start a company choose to set up a virtual office in Dubai. It is a way to aid them in keeping their expenditures as low as possible. In this approach, their physical locations serve just as a virtual spot to contact domestic officials and clients, but they do not need to use the rooms for staying (at least all the time). It is a perfect system for starting a business with a fully legal firm license at a low cost.

Furthermore, a virtual office in Dubai will allow skilled professionals to run their businesses alongside obtaining their residence visas and creating bank accounts.

1.1 Establishing a virtual Office in Dubai

The cost of a rented virtual office in the Emirates is determined by the type of business practices you want to drive. The Emirate allows the formation of digital offices both in free zones and on the mainland. Of course, there are different protocols for taxation and business property, and regulatory organizations are often separate.

Typically, virtual office tenant is people with small business or freelancers who do not need a larger space. As a result, they do not have to be concerned about the expense of finding a property. They could work from wherever they wanted. But, realistically, the addresses associated with virtual workplaces provide businesses with a plus of professionality and some other services on-demand.

This advantage, certainly, is noted instantly through the address mail received thanks to the virtual office in Dubai. In effect, this address is fully real for all the effects. On the other hand, a home address should not be the formal location of any business. Moreover, in Dubai, it is against the law.

1.2 The immediate advantages of a virtual office in Dubai

Many company setup specialists in Dubai, usually business center firms, can help you get a top virtual office space. They will also clarify to you the best features to seek, and even provide the virtual workplace itself.

Furthermore, at the time of marketing, the crucial is that your corporate contact information is labeled with the name Dubai. This information is received legally by the business center (formal owners of the offices for rent).

Once you have established your virtual workplace you can take advantage of being a businessperson in Dubai. The first is that you can support your family’s trip and residency in Dubai. Of course, you would also have to follow all of the other standards and procedures, including the provision of notarized wedding and birth records.

2. Which Features are Crucial to Making Your Virtual Office Great in Dubai?

There are many gains from renting a virtual office in Dubai, but here we can stress the principal features to consider when doing a balance costs-benefits. Ponder these features as a great value because they are quite specialized sacrifices that you have no bearing on during your fresh start dynamics.

2.1 Global availability

Virtual offices for rent are available throughout the globe. This is a significant advantage for each user because already installed in only one of such offices (for example, in Dubai) you can act worldwide. Moreover, you can easily form a global network with your rented virtual offices anywhere but with your headquarter in Dubai (actually, all being virtual offices).

The advantage here is that such offices provide you with addresses and phone numbers from true locations, giving the client the impression that they are dealing with more local organizations. This is perfect for gaining your clients’ confidence.

Furthermore, these new strategies allow owners to run many enterprises at the same time. All you need is solid software that can manage various businesses, a broad workforce base, and numerous business partners to get started.

2.2 Visible population

Many small and medium-sized firms are opting for virtual offices for rent, particularly in sites such as Dubai. That means that many investors, workers, and customers are going around the real buildings where addressed the virtual offices. Being located in the best business centers, your consumers perceive your firm as a collection of entities.

When you already have a virtual office in a well-known corporate group (your business center), and work under that brand, it is natural for people to assume that a large number of people work there, including in your venture. Even if you are working alone and remotely!

2.3 Time for you to focus on the core of your business

Add to these mechanisms that there are fewer concerns about details. So, there is more time to devote to what truly matters. With a virtual office in Dubai, all you have to worry about is paying the service fees. The rest is on the suppliers’ shoulders.

They are like your personal assistants. They must handle the most time-consuming routine aspects of running a business, keeping a high level of quality.

Certainly, business centers have so much more resources and extra time to handle these boring routine aspects while you are not concerned with them. Of course, this saved time could be to you gain new clients and even to relax.

2.4 New attractive working hours

Now time and space are not so fixed. Virtual offices for rent and remote working have grown in popularity among business owners and entrepreneurs because provide numerous alternatives for usage, allowing each location to choose its own operational rules.

If you employ a large number of people renting a virtual office in Dubai, that brings advantages for you and your staff. Like you, they are likely to perform from home and in their spare time. That is always attractive. Those plans for working hours from 8 a. m. to 5 p.m. will come to an end. Many tasks do not need such a restriction.

3. What are the Other Benefits of a Virtual Office in Dubai?

Beyond the impressive features listed above, virtual offices provide countless other benefits. Among them, we highlight:

3.1 Low employee turnover

The new ways also reduce employee turnover. They are healthier and happier with their working environment and performance. Additionally, virtual labor has a lot of advantages for younger people. They provide the freedom and convenience of working freely without the need to adhere to dress requirements or strict work hours.

As a result, some workers find telecommuting particularly appealing since it helps them to avoid needless distractions from coworkers or superiors, which can diminish attention and productivity.

3.2 Less expensive option

It is a significantly less expensive option than buying traditional offices. Moreover, virtual offices in Dubai are considerably cheaper compared with the rest of their competence in the friendly-business world.

Additionally, as you do not need to pay for full-time rent, common expenditures, bills, or anything else you are not using, you also avoid shifting these expenses onto clients and raise the profit margin available for investment in improving the company’s service.

Furthermore, if the facility has adequate infrastructure, you will not have to pay full rent to keep a meeting space that you could only use very few times a month.

3.3 Technology savings

Entrepreneurs can use any technical tools they want. However, workers should get it and update data as needed. Although certain vocations require physical contact with clients, such as physicians or therapists, a firm that decides to operate with a remote workforce in Dubai will gain from the considerable benefits that technology now delivers.

3.4 Work-life balance

Teleworkers might devote saved time from flexibility to furthering their careers or building a social life. That is crucial for work-life balance and spending more time with family.

Working with a virtual office in Dubai allows you to use that time for direct work. Employees are becoming more productive and focused on their work as a result of the same factors. Due to work flexibility, there are fewer requests for days off for vital tasks.

3.5 Access to skilled people

Having access to skilled people from throughout the world is a great feature. If you want to gain clients from other countries, you can hire someone in that nation merely every week. A virtual office may help you develop a sales staff or consultants, as well as extend your applicant pool.

Virtual workspaces also expand the company’s supply of skilled resource possibilities. It will be able to select among the best and therefore most capable individuals for the task, regardless of where they are located.

In short, a virtual office in Dubai gives you, for a significantly cheaper rate, a professional business address with many additional benefits.

4. Prices and Costs in the Virtual Office Marketplace in Dubai

The offer of virtual offices is very wide. As an illustration, we point out below some virtual offices for rent currently available in various areas of Dubai.

4.1 Some examples of virtual office prices in Dubai

In Dubai, you can find an office in a range between 400 and 2100 AED per month (normally the rent is annual but we also present the average monthly cost for a better comparison). Many offer up to a month free within the package.

Following is an example with details of a premium offer.

  • The Space (Area 2071, at Emirates Towers)
    • Offer: Premium Virtual Office.
    • Annual rent: AED 25,000.
    • Monthly average: AED 2,080.
    • Amenities: Business-grade photocopiers, Cisco IP phones, city views, coffee and tea, dining room, executive-grade office furniture, fast and secure internet, lift, online booking, secretarial support.

Other examples differentiate among three packages:

  • Address Packages are about a prestigious corporate address for your business cards and marketing materials.
  • Virtual Office Packages usually include an address, communications, professional support, and some monthly time for a private office and coworking space.
  • Premium Virtual Office Packages include amenities and many premium services as mentioned in the first example above.

Other packages may focus on communications, teleconferences, virtual meetings, coworking, and the like. Let us now take a look at some representative offerings at various locations in Dubai.

4.1.1 Emirates Towers

Address Package.

  • Annual rent: AED 6,720.
  • Monthly average: AED 560.

Virtual Office Package.

  • Annual rent: AED 12,480.
  • Monthly average: AED 1,040.

Premium Virtual Office Package.

  • Annual rent: AED 19,200.
  • Monthly average: AED 1,600.

4.1.2 Boulevard Plaza 2

Address Package.

  • Annual rent: AED 5,280.
  • Monthly average: AED 440.

Virtual Office Package.

  • Annual rent: AED 9,500.
  • Monthly average: AED 792.

Premium Virtual Office Package.

  • Annual rent: AED 18,240.
  • Monthly average: AED 1,520.

4.1.3 Almas Tower

Address Package.

  • Annual rent: AED 5,760.
  • Monthly average: AED 480.

Virtual Office Package.

  • Annual rent: AED 9,500.
  • Monthly average: AED 792.

Premium Virtual Office Package.

  • Annual rent: AED 16,800.
  • Monthly average: AED 1,400.

4.2 What is Ejari and How Much Does Tt Cost?

In Dubai, tenancy agreements are registered via Ejari. It is a framework that oversees the rental agreement between landlords and tenants. It is in place to guarantee that all private rental contracts are legally binding and arranged per government guidelines. The most important aspect of the Ejari policy is that it guarantees everyone’s right to go to court if they have a problem with a landlord (or a tenant).

Ejari typing centers are state-registered platforms that allow private companies to handle a variety of documents such as work permits, visa applications, and Ejari processes.

You may find Ejari typing centers in a variety of locales. To register with Ejari for your tenancy contract, you must pay AED 220.

5. Why Choose Connect Business Centers For Accessing Your First Virtual Office in Dubai?

Connect Business Centers can do many things for you. For years, we have assisted numerous firms in establishing in the UAE. As a consequence, we have ties and networks with government and private groups. These ties enable us to help with any problem quickly. Therefore, you can feel free to contact us at any time to discuss your expectations.

Nowadays, virtual offices for rent are part of any business strategy with a worldwide vision. We can find the best virtual office for you. We have contact with the partners you need to be successful in business using our database, you can even submit a property and find a tenant fast and easy!

 

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Why are Virtual Offices in Abu Dhabi One of the Most Chosen Options?

virtual office

A virtual office is a rented space with online business solutions that allow employees to work from anywhere. That lease can be an address that is not occupied or only eventually used.

It allows small and medium-sized businesses to benefit from all the pluses of an admired address, landline numbers, and team support without binding to rooms. In this sense, the concept rides alongside those of serviced offices and coworking spaces. It is taking advantage of the latest evolution in business strategies and technologies.

In this article, we will analyze the virtual offices in Abu Dhabi. We will cover the following points:

  1. Are virtual offices real offices?
  2. Why are investors seeking virtual offices in Abu Dhabi?
  3. What are the main characteristics of virtual offices?
  4. What is the offer of virtual offices in Abu Dhabi?
  5. Know the strategies and tactics behind the use of a virtual office
  6. We can help you take advantage of virtual offices in Abu Dhabi

1. Are Virtual Offices Real Offices?

A virtual office is a real but not traditional workspace. To simplify, it offers all the facilities of a physical office plus a few extras. So, the tenant receives an address almost anywhere and acquires technical capabilities to work remotely with their customers, employees, and partners, wherever they are.

In a few words, a virtual office is a concept focused on the maximum use of technology to reduce the need for physical infrastructure and allow full mobility.

1.1 Taking advantage of virtuality

To clarify, virtual offices do not have to be 100% virtual, not having any relationship with physical space (although they should be assigned a supposed physical address). Typically, it has all the signs of being in a physical location with shared resources for correspondence, receiving some clients, occasional team meetings, and special events.

Naturally, any ​​virtual office provider must be able to deliver an address in the desired location without renting an actual space. Thence, they enable employees and business owners to work remotely by providing a range of business functions accessible over the Internet. Obviously, it is the main virtue of virtual offices.

In this case, the idea arose when new technologies converged with new operational strategies in businesses. It is a mix of online communication, market growth, and interactive services that allows you to connect nearly wherever.

2. Why Are Investors Seeking Virtual Offices in Abu Dhabi?

Abu Dhabi is one of the friendliest places to do business worldwide, according to the World Bank. Thus, Abu Dhabi has built a durable and robust infrastructure to support sustained and innovative investment.

2.1 Iconic towers

Of course, the most iconic sites of Abu Dhabi for a virtual office are the Etihad Towers and the World Trade Center.

  • Conrad Abu Dhabi Etihad Towers

Conrad Abu Dhabi Etihad Towers is located on a private beach in the Al Bateen neighborhood and connect to Al Wahda Mall and Abu Dhabi Mall. Of course, those wishing to experience the area can explore the Abu Dhabi Corniche and Corniche Beach.

  • World Trade Center

It has three towers:

  • Burj Mohammed Bin Rashid is the tallest building in Abu Dhabi and the skyscraper with the most floors in the city: 381 meters and 88 floors.
  • The Central Market Hotel Tower is the shortest of the three buildings but still stands 255 meters and houses 58 hotel floors.
  • The office tower. It has a height of 278 meters and 60 floors.

2.2 The free zones

In addition to the great sites already cited, there are five free zones to establish your virtual offices in Abu Dhabi. A brief presentation of them is as follows:

  • Abu Dhabi Airport Free Zone (ADAFZ). It covers the aviation facilities, logistics, and similar associated with airports and trade activities.
  • Abu Dhabi Global Market (ADGM). In this case, it is a free zone that focuses on financial services but supports non-financial and retail businesses.
  • Masdar City Free Zone (Masdar City). It aims to be a world leader in clean energy and make sustainability solutions commercially viable.
  • Khalifa Industrial Zone – Abu Dhabi (KIZAD). It is a mixed commercial, logistics, and industrial free zone. It is part of the Abu Dhabi Ports Company owns, operates, and manages ports and terminals. Production and logistics are its strengths.
  • Twofour54, Media and Entertainment Center (twofour54). It is a free zone aimed at building a media and creative cluster.

3. What Are the Main Characteristics of Virtual Offices?

Ultimately, Business-Center-type companies are the most relevant in these markets. Usually, as suppliers, they offer packages with multiple choices, from a simple call center with a semi-fictional but prestigious address to a serviced office with all the options such as conference rooms, kitchen, and luxury amenities. As a result, the offers adapt to the needs of each client.

3.1 Crucial features for everyone

Absolutely, this business is not a matter of fashion to look for a virtual office in Abu Dhabi. Indeed, there is a tie to remote work and even a need for many people and organizations. Let us summarize some of their main characteristics:

  • Firstly, offices could be fully remote, even to work exclusively from your residence.
  • They are for rental, with the support and facilities of a fully serviced office on-demand
  • Through integrated information technologies, firms of any size can operate in any virtual location.
  • They give advantages for contracting remotely. Renting virtual offices in Abu Dhabi allows you to benefit from talents wherever they are.
  • When a venture realizes these benefits and adjusts its organizational culture, it can raise its efficiency.

3.2 For who are these types of offices?

Virtual offices in Abu Dhabi are for all businesses and entrepreneurs.

Sure, the flexibility and wide range of benefits of a virtual office in Abu Dhabi enable many businesses to increase their sales. For example:

  • People who have just started their business and who do not want to use their home address or mobile phone number on their papers
  • Companies that know they can serve different countries but need to show their interest there to win business
  • Professionals who work from home but need to maintain a strong marketing identity
  • Likewise, sales teams that spend most of their day with clients need a safe and productive space to work between meetings.
  • Finally, some global travelers require consistent premium offices and support in the most dynamic cities.

4. What is the Offer of Virtual Offices in Abu Dhabi?

The evolution of mobile communication and technology has opened up different ways of working, with much greater value placed on connectivity and flexibility in the work environment.

Virtual office packages in Abu Dhabi must help businesses that have understood the importance of having a presence at an address without committing to renting a physical office.

Due to that, the technological support for virtual offices in Abu Dhabi must guarantee live communication in real-time from different locations and cloud access to all the required documentation.

4.1 Standard virtual office solutions in Abu Dhabi

Altogether, the standard services offered by a virtual office include:

  • A business mailing address

It helps companies appear more prestigious than they would otherwise be.

  • A receptionist

If you are hosting meetings in your virtual office, it makes the office feel more tangible to your clients and business equals.

  • An envelope opening and scanning service anywhere

It is a service used for scanning all the posts and emails that you receive wherever. So that you can always stay managerially updated.

  • Meeting rooms

You may not have access to a full-time desk, but at least be able to host meetings in that place.

  • Telephone answering services and voicemail

It helps you manage your incoming calls. You do not have to offer your mobile phone. Instead, use an actual landline number to look more professional.

4.2 High-end virtual office solutions in Abu Dhabi

Doubtless, the success of virtual offices is a rotund fact in Abu Dhabi and worldwide. Providers supply not only an address and phone number but also an IT complex, support when needed, and access to a global network of workspaces.

Thus, the best providers of virtual offices in Abu Dhabi offer packages associated with hundreds of millions of dollars in investments in communications networks. Plainly, they have first-level infrastructures for clients anywhere in the world.

They include in the packages cloud services, an essential part of a virtual office in Abu Dhabi and any place, as they allow access to corporate information from wherever with an Internet connection.

In addition to all the above, the most high-class virtual offices providers in Abu Dhabi are capable of supplying you with:

  • Real-time control of your services
  • A professional and motivated in-house team providing stringent corporate services
  • Five-star quality meeting rooms, on-demand
  • Access to video conferencing and online meeting hosting
  • Admission to a portfolio of online trading tools

5. Know the Strategies and Tactics Behind the Use of a Virtual Office

Renting a virtual office is currently one of the most growing businesses. It appears to be about real estate solely, but it is also about corporate strategy, client management, human resources, and technology. Using virtual office leasing in Abu Dhabi might be the best decision you have made in a long time.

In short, organizations that rent remotely have a worldwide presence, hire native talent, cut overhead, and reach out to new clients. Looking at these sorts of objectives, we can see the importance of this workplace.

5.1 Strategic choices

Using virtual offices requires careful business planning to:

  • Gain access to the most appealing markets
  • Motivate your employees rather than use control
  • Use more effectively the technology tools
  • Manage corporative identity
  • Manage cost-cutting strategies

In summary, here are your options:

  • You could select a location and use it as your company address. It might work for enterprises that want new storage and access to transportation.
  • Look for a remote location to employ as a virtual office. It is for workers who wish to live in the country or near the sea yet can commute quickly for relevant meetings.
  • Rent the necessary remote office in a large city and work with remote virtual assistants to cut employee expenditures. It is most likely the best solution for young freelancers or start-ups.
  • Rent a private office, use all the amenities, hire in-house staff, and maintain team collaboration. It is possible only for firms that are already profitable and have cash flow.

5.2 Tactics for using virtual offices in Abu Dhabi

At this point, it is necessary to be attentive to the micro-management of all situations so that they will not be a source of trouble. We highlight:

  • Use a provider capable of supplying you with a real network of offices, if you need rooms in case of an emergency or due to legal requirements
  • Establish a results-based management approach
  • Use an appropriate dashboard for staff control
  • For those tasks that you consider less technical, recruit some virtual assistants using a trusted platform
  • Even rent a physical desk space if you need it. The workers who require a constant project collaboration should be internal
  • If you need to be close to the action, take advantage of an on-site team and a virtual assistant
  • Bring people into your business using all of the remote team collaboration platforms out there

6. We Can Help You Take Advantage of Virtual Offices in Abu Dhabi

The offer of virtual offices in Abu Dhabi is increasing. Of course, it is a situation that opens opportunities. We have presented the most relevant aspects to nourish your thinking. It is time to gain the benefits of new locations, more inspired employees, and lower overhead.

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Virtual offices: Debugging Myths According to the Business Community

Virtual offices

Virtual offices are rented spaces away from the company’s headquarters with online business solutions that allow employees to work from anywhere worldwide. This type of work scheme is nowadays a powerful trend. Although it is an option long ago present in the business world, now is taking advantage of the most recent evolution of business strategies and technologies.

In this article, we will analyze the opinions that consider this form of organization as ineffective and even harmful. Also, we address the degree of certainty of these criticisms and how to overcome specific problems.

  1. What are the most important features of virtual offices?
  2. What are the main arguments against virtual offices?
  3. Is this a relevant debate for companies in the 21st century?
  4. How to help you take advantage of virtual offices in Dubai?

1. What are the Most Important Features of Virtual Offices?

The regular work office is by no means a relic to be left in the past. But most of the work that is done from there, with the current technologies could be very well done from rented virtual offices.

Those offices can be fully remote, including work done from home. In addition to the savings in installation, they have a notable advantage: contracting remotely. Consequently, renting these offices allows you to benefit from talents wherever they are.

The other big advantage is to increase the quality time of the employees. It is proven that with this work scheme, they can give more of themselves in the development of their work.

Keep in mind that there is no complete correspondence between renting virtual offices and home telecommuting. In the first case, there is a specific commercial activity of renting real estate, while working from home does not. In other words, we will be talking mainly about a working model that includes an impressive real estate part.

1.1 The strategy behind renting virtual offices

Renting virtual offices is a global thing. Therefore, it is possible to obtain these offices anywhere in the world. For example, the business of renting virtual offices in Dubai, where we are located, is very strong. These are real offices because of their tangibility but metaphorically are virtual ones in terms of the company that rents them.

Using virtual offices, customers can have on-demand the same facilities and equipment as any office within the company headquarters. From extra space to communications abroad, if required.

The strategy of companies that rent remotely is to have a global presence, employ native talent and reach local customers, partners, and suppliers. Observing these possibilities we can realize the relevance of what we are talking about.

1.2 Some more benefits of virtual offices

Indeed, many companies may not need physical office spaces of their own. They can wisely consider having each team member work individually, with minimal contact with centralized management and co-workers. Among the possible advantages of such a scheme, we find:

  • More freedom for the worker to continue producing what is expected of him, or even more if he feels motivated
  • These virtual offices can use or not all the dotation of a regular office
  • They transfer the weight of supervision to the same worker, producing an additional saving
  • New technologies promote decentralized jobs, even outside the large cities, improving the quality of life without changing jobs

Additionally, this scheme allows:

  • Offices in multiple locations using small or large facilities according to needs and strategies
  • Remote meetings, connecting with employees in far places through video conferencing services
  • Operating at low costs because you pay only what you use
  • Savings on traditional costs by not buying, installing, or maintaining office space and equipment with much idle time.
  • Customizing it including various technological, administrative, and support services
  • In all cases, you only pay for what you rent and during its time of use

But of course, there are also detractors to these arguments.

2. What are the Main Arguments Against Virtual Offices?

This way of working has also had countless voices against it. It is mandatory to analyze their arguments. There are three groups of opinions:

  • The first group is reasonings that emphasize the loss of professionalism and productivity
  • A second group gives prominence to the increase in employee discomfort
  • And the third gives relevance to high costs and poor offers

When presenting each contrary opinion, we will discuss its degree of certainty and how to approach a solution.

2.1 Arguments that emphasize the loss of professionalism and productivity

In this case, it is questioned whether the main activities are carried out correctly with this type of organization.

2.1.1 Inability to maintain productivity

As we are not talking simply about renting rooms, this is false. Conversely, virtuality is a tool to increase productivity. It is so because it gives more degrees of freedom, initiative, and motivation.

If your employees are those who need to be guided and disciplined, then virtualization could not be an option.

On the other hand, there are alternatives to improve virtual performance:

  • Norms for face-to-face communications, even if remote
  • Clear and feasible objectives known to all
  • Constructive criticism knowing that everyone is responsible for the final results
  • A competitive and collaborative environment to react quickly if something goes wrong

 2.1.2 Productivity decreases

This is an argument even more extreme. It emphasizes the allegedly destructive nature of remote work because workers without supervision tend not to work at all.

In short, this statement is baseless reasoning as studies show the opposite. Productivity depends on motivation, not on supervision or virtualization.

Last but not least, the fact that there are no face-to-face supervisors does not mean that they cannot exist remotely.

2.1.3 The business’ image is damaged

Behind this idea is the belief that a rented office is only for businesses that lack capital. Sometimes could be true, but usually is an intrinsic problem of the firm in question, not a result of its use of virtual offices.

If we look at established companies, the use of these kinds of premises rather allows them to expand their locations and provide experiences close to their customers. Of course, marketing strategies must address and resolve those possible misperceptions.

2.2 Arguments that emphasize the increase in employee discomfort

These arguments highlight growing unrest among participants. For example:

2.2.1 Human contact decreases, sense of belonging is lost

This is true if the community of workers disappears. This requires management beyond the renting functions. It is not wasting time planning face-to-face team sessions and social meetings outside of business hours.

In addition, if the idea is to deepen the company’s virtualization, these activities will strengthen the work teams and the sense of belonging.

2.2.2 The valuation of the business environment falls

This reasoning is based on a vision of rented virtual offices as empty or depressing spaces, without support staff, communications, internet, receptionist, and not even photocopies or coffee.

Quite the contrary, the usual virtual office provider, in the UAE for example, offers all these options and gives the tenant the freedom to choose the services they want. Instead, everything that could be required is available on demand. In short, the professional environment is designed, proposed, and acquired by the interested party.

2.2.3 They do not offer security or confidentiality

Although these seem like legitimate concerns, they are also artificial.

On the one hand, confidence depends on your provider selection. With the current level of competition, it is normal for providers to strive to resolve all types of contingencies.

Regarding information leaks, it is just as possible to find a way to extract valuable information from any site, be it a traditional office or a virtual one. The work is to establish rules and training actions suitable to this reality, including signed accords with the providers.

2.3 Arguments that emphasize high costs and poor support

This third group of reasoning reflects concerns about costs or losses.

2.3.1 Virtual offices are economically too costly

Some people think that virtual offices are hard to rent because of their costs. On the contrary, these offices provide benefits in many ways, including lower overhead costs, lesser expenses in office equipment, maintenance, and the similar. They even allow savings in better use of time by workers.

2.3.2 It is demanding to manage a virtual office package

If you look carefully at that task, it is easier than dealing with creating your own offices. Barring any unusual adaptation, these places are readily available because regular refitting is the specialty of these vendors.

No architects, no dealing with builders, no complex planning. All this must be added to the savings provided by renting virtual offices.

2.3.3 They are very scarce

This is not true. Nowadays, this kind of business functions globally. Thus, we can observe that in countries like the UAE, renting virtual offices is among the main booming businesses.

Of course, the demand is also growing.  And that makes it hard to obtain the space that you most prefer. For this reason, among the business plans that any modern company must advance have to be included a real estate plan. Doubtless, it is also necessary to foresee what types of physical and virtual spaces will be necessary, to deal with from now on.

3. Is this a Relevant Debate for Companies in the 21st Century?

The answer is yes. In that sense, note that we are talking about ways of managing businesses that are constantly evolving. Virtual offices involve strategic business thinking related to:

  • Access to the most attractive markets in the world
  • The ability to get the best out of your workers by motivation, not by control or force
  • The better use of technological tools

In summary, think about the following:

  • Highlight your business needs and how to serve them with new locations
  • Take better gains of customer motivations thanks to nearness and flexibility
  • Bring to light the characteristics of your products and services
  • Save on spaces and costs of regular offices
  • Boost the productivity of employees who love their freedom and do not require more supervision

We are presenting you with one of the most modern business scenery. Seemingly only referred to real estate, it is about business strategy, customer management, human resources deployment, and technology application. Taking advantage of renting virtual offices may be the best option you have had in a long time.

4. How to Help You Take Advantage of Virtual Offices in Dubai?

Virtual offices are booming nowadays and we have presented many aspects to think about. On the outline is learning how to reap the benefits of new locations, more inspired employees, and lower building and maintenance costs.

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Have You Wondered What a Virtual Office is? Find Out Here

virtual office setup

More and more business owners are asking themselves: what is a virtual office setup and how can it benefit my business? Advances in technology are helping to make life easier around the world and businesses are no exception. Business owners and industry leaders are turning to the digital world to increase profits and more easily run companies.

In this article, we will explain why they are improving work-life balance. It is easy to do with a simple service: the virtual office setup. Before 2020, the concept of running a business remotely had already become popular. In 2020, managing your business remotely became a necessity and a norm.

  1. What is a virtual office set up and what are its benefits?
  2. How to set up a virtual office?
  3. What are virtual mailbox services?
  4. Is a virtual office setup necessary?
  5. What are the benefits of virtual offices?
  6. What does a virtual office consist of?
  7. Characteristics of a virtual office
  8. How can Connect Business Centers Help you?

1. What is a Virtual Office Setup and What are its Benefits?

 

A virtual office setup is a comprehensive package of online business solutions that allows you to easily work from anywhere in the world without sacrificing the benefits of a physical office. In the simplest of terms, it provides you with a digital platform from which you can conduct operations remotely.

Today, it would be difficult to find an employer who is not aware of the lasting impact of this on digitized and flexible practices. In fact, more and more companies are choosing to run their business virtually. But have you ever wondered how to set up a virtual office? They do so with a carefully chosen virtual office package that allows them to work from anywhere in the world.

This is the key benefit of a virtual office setup: customize it to your needs. Virtual office packages come in a variety of sizes and features, so you only pay for the services you need. The most important feature of a virtual office is a professional business address that gives your business a physical office address without the high rental costs.

A virtual office can include a variety of features that maximize your efficiency and increase the credibility of your business. For this reason, the demand for this type of office is constantly increasing. Depending on its provider, a virtual office may also provide features such as virtual mailbox services, phone numbers, live receptionists or answering machines, access to meeting spaces, and much more.

2. How to Set up a Virtual Office?

One of the most important problems remote industries face is the absence of a physical business address. This presents several problems for a successful business, from mail hazards to licensing requirements. A post office box has been the go-to solution for years, but setting up a virtual office offers more benefits than a post office box.

Virtual offices have a better option by giving your business an actual, physical corporate address in a place of your choice. Not only do you have a real mailing address, but you can also use this address to register your business and open a business bank account.

All virtual offices give your business a prestigious physical address to surprise your customers, but they are not just imaginary cyberspace with a false address. It is a real physical office location that you can visit anytime. You can schedule meetings with potential clients at your listed location, and you can proudly display your company logo in the office.

3. What are Virtual Mailbox Services?

A virtual mailbox is a mail service that allows you to manage your mail on your own terms. Some companies provide a physical postal address to receive your mail and an online platform where you can access it in real time.

When your business receives mail in your virtual mailbox, the mail item is entered into an online system with the sender and type of mail; now you will always know what the article is and whose it is, and if it is worth your time. But it is not just a preview. In the online application, you can also request an envelope image, mark it as spam, scan mail, or forward mail.

With a virtual office plan, you will receive a local phone number to distribute to your clients. Also, this package comes with a live virtual receptionist to handle all your incoming calls.

During business hours, your professional and friendly receptionist will answer your call with a personalized greeting. Once they have attended your customer with your customer service, they can transfer that call directly to you or give you a courtesy call to let you know who is calling and why.

4. Is a Virtual Office Setup Necessary?

Whether you are a small business owner, an ambitious startup engineer, or looking to expand your company, setting up a virtual office is a great option. It offers flexibility and authority to your company. Some of the main benefits and reasons to use a virtual office are:

  • Remote work. A virtual office setup is the easiest and most effective way to do it.
  • Reduce costs by maintaining a professional business personality. Setting up a virtual office can save you thousands of overhead costs while presenting a legitimate image to your clients.
  • Expand your business to a great location. A virtual office can put you in the heart of the best cities for business and on the path of the best future clients.
  • Grow and develop your business into a worldwide sensation while working from the comfort of your house. A virtual office can help you get your business on the road guilt-free and worry-free.

Staying ahead in business means staying on top of trends and tools to help you succeed. A virtual office setup will reduce your overhead and make your work life easier, more efficient, and more flexible. Leaving behind the effort of reserving office space, your office costs mean you have more time to focus on the aspects of your business that really matter.

It is undeniable that technologies are already part of our daily lives. In this sense, new business models oriented to the digital world appear. For this reason, it is important to know the advantages of virtual offices. A concept that is in full development and that will give a lot to talk about.

5. What are the Benefits of Virtual Offices?

Setting up a virtual office will bring you numerous advantages compared to a traditional office:

  • Improves the business image, having a space with direct debit is more reliable for customers.
  • It offers the facility of basic equipment and services, thus avoiding unnecessary expenses and allowing these savings to be invested in the execution of a project.
  • Working in a virtual environment helps boost activities such as networking.
  • One of the great benefits of a virtual office is that they have a privileged location from a commercial point of view.
  • Have a suitable place for meetings or customer service. These spaces can be rented according to the time needed, hours, days, or weeks.
  • Available 24 hours a day, giving you the opportunity to open and close your business at the most convenient time.
  • It allows to increase productivity and reduce stress since it is not necessary to move to a physical place.

When companies require flexible work schedules, virtual offices create an opportunity for people to work wherever they are. Not only do virtual offices allow for no travel time, but low to no technology costs and lower indirect costs (without paying rent), remote workers also reduce travel time, increase efficiency and produce an inferior turnover percentage.

The world changes very fast and every day not only new technologies appear, but also new ways of working that did not exist before. For example, the virtual office, which is a service that is now on the rise, and that many co-working spaces and business centers offer their clients at a very affordable price.

6. What Does a Virtual Office Consist of?

Virtual offices allow home-based businesses, small businesses, or budding entrepreneurs to make a good impression of their business for an affordable monthly cost. This is by getting a reputable business address, a unique phone number, and management of your emails and calls.

Having a prestigious business address is a great benefit offered by a virtual office. One of these business addresses can do wonders for your company’s professional image; also if it is used for meetings with clients and investors.

Virtual services have no borders and can be very useful for companies that want to expand into new markets and countries. It is a good way to project your presence before physically establishing yourself in another region. The use of the virtual office also helps to take your company from another country.

The benefits of renting a virtual office are obvious, but before doing so you have to think carefully about the needs of your company. Do you only want to domicile the business or do you think it is better to contract more services, such as, for example, the use of workspaces, correspondence and parcel management, and/or secretarial services?

Of course, it is very important to choose well the business center where you will rent a virtual office in Dubai. Because the image and prospects of your company may depend on the quality of this site. For this, you

7. Characteristics of a Virtual Office

A virtual office is not called that way because it refers to the digital field. It meets the characteristics of an office as such, even without being the physical space typically called under this concept.

Hence, among its characteristics, elements related to any office stand out:

  • Reception.
    Fixed business address.
    Eventual accessibility to the use of spaces such as meeting rooms or rooms for corporate events by the hour.
    Exclusive landline for your company.
    Customer service. Availability of physical structure if necessary.

However, some of these characteristics are combined with particularities that give certain benefits over other types of offices. We can offer you more insight into this trend of offices in the UAE.

8. How can Connect Business Centers help you?

Virtual office setup is definitely the future. Many companies are familiar with the new online modality. Setting up a virtual office is cheaper and more useful. Moreover, you can hire workers from anywhere without spending time or money on their relocation. Likewise, Dubai is a good city with many chances for businesspersons and investors.

In case you are considering expanding your business all over the world, you should have a virtual office. And since we are a company with more than 20 years of experience, we can definitely help you.

The purpose of Connect Business Centers is to connect you with one of our best business centers in the UAE. Hence, you can get your perfect area for work. We can help you with how to create a virtual office.

Also, we can get you an office space for rent where you can install your equipment and start your commerce. On the other hand, if you have a property to rent out, you can submit it and we will help you through the process.

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The Trend of Office Spaces in Dubai: Home Office to Shared Spaces

offices in dubai

In these recent years, there have been many changes in the way we work. We are slowly shifting from working from home to sharing office space. Shared offices in Dubai and other regions are trendier than ever. Established companies and startups are beginning to take advantage of their multiple benefits.

In this article, you will know everything about offices in Dubai. And why they are so trendy right now. Also, we will tell you about the different co-working spaces there are. Helping you have a wiser approach when deciding which one is the best for your business. Let us see:

  1. What is an office space?
  2. Types of office space
  3. What should I consider before renting office space?
  4. Why are offices in Dubai so trendy right now?
  5. How can I find the perfect workspace in Dubai?
  6. How can Connect Business Centers help you?

1. What is an Office Space?

Office space is a place inside a building that offers a suitable environment for office operations. Offices in Dubai come in every shape and size. For this reason, finding a great workspace to conduct business operations can be overwhelming. With professional advice, you can find a suitable space for your company.

Office spaces allow companies to have more flexibility while focusing on the human experience of the workplace. They provide a good distribution of employees, letting them have their own space. Employers rent these spaces for a specific time and then leave when the contract is over. These contracts specify every aspect of the renting process.

Renting offices in Dubai is a common practice. Generally, entrepreneurs, investors, consultants, startup companies, and freelancers are the ones making use of these spaces. Their costs are always lower than renting a traditional office. And the best co-working spaces in Dubai offer many amenities that will help your business succeed.

These spaces allow companies to develop the creativity of their employees, providing them with tailored services that will make them feel free while working on their projects. Working in office spaces can increase workforce productivity by giving everyone the tools to remain focused on their jobs.

2. Types of Office Space

Working spaces in Dubai adjust to any necessity. They are varied, and the biggest ones can accommodate a certain amount of people at the same time. Finding a pleasant workspace will require some effort. Employers frequently hire the services of an agency to help them deal with the complications of renting offices in Dubai. The most common office spaces are:

2.1 Flexi-Desk

A flexible desk is a small office where you can conduct your business. Freelancers and independent contractors make use of these spaces. Having an office to conduct your business is mandatory by the UAE government. Therefore, renting a flexible desk can be a good idea to start your operations.

Flexible desks are typically in the business center of the region. They usually come with amenities such as a phone, internet, fax, and P.O. box. Renting of these spaces is valid for 18 to 25 hours per week. Flexible desks allow freelancers to have office space for a limited cost.

2.2 Traditional Offices

For big corporations, traditional office space is the best option to conduct their trading. They offer employees private and quiet areas to work and handle their clients. In addition, traditional office spaces provide confidentiality, as they are meant to be occupied by one organization at a certain time.

Renting contracts for offices in Dubai can go from one to five years. Subsequently, if you are planning to stay in the space for a long time this place can be a great option. Traditional office spaces can help companies build a culture among their workers. And they can feel freer to commute and learn teamwork.

2.3 Virtual Offices

A virtual office can be an ideal option when companies are looking to save money while still looking professional. It is a compilation of services that gives a different twist to remote working. Its amenities include access to conference rooms, phone answering services, postal addresses, day desks, and more.

Virtual spaces are practical for everyone looking for professional services at a low cost. With access to one, you can work from the comfort of your home or any other place. Acquiring these services will allow you to develop your brand in any geographical area. Ultimately, having a virtual office can help you save time while working in a healthier environment.

2.4 Co-working Space

Renting a co-working space in Dubai is very beneficial. It allows startup companies to develop easier and build a networking scheme. You can rent a co-working space daily, monthly, or yearly. Sharing office space can allow companies to remain within budget while focusing on maintaining their business operations.

Co-working spaces offer meeting rooms, break rooms, phones, internet, technology, and other shared amenities and spaces. In addition to these benefits, they often encourage social interaction between all parties involved. These can be panel discussions, organized events, happy hours, and more.

2.5 Modern Office Space

These types of offices in Dubai are more popular each day. They count with high ceilings, wood floors, large windows, fewer walls, and private offices. In short, it is an open space meant for community and collaboration. Due to the lack of barriers, they offer a more communicative and transparent environment.

These spaces are more efficient, allowing you to fit more employees at tables or rows than in individual cubicles. Tech companies and creative agencies mostly prefer modern office spaces. However, financial institutions and other large corporations are exploring the benefits of this type of space.

2.6 Shared Office Space

Shared spaces are leased by big companies with extra offices. They rent it to smaller companies, freelancers, and remote employees looking for a place to finish their projects. This situation is beneficial to both parties, as it permits tenants to generate a passive income while leasers can work in a flexible space at a lower cost.

Having a shared office in Dubai allows you to grow and expand your business, providing you and your employees the privacy and freedom necessary to remain productive. Before looking for a shared space you should know the advantages and disadvantages that it brings. Making an educated decision must be your main objective.

2.7 Executive Suite

This type of space is one of the most luxurious there is. They occupy a whole floor space within a building and are equipped with top-of-the-notch technology. Other perks of an executive suite include furnishing, internet access, a conference room, a break room, a reception area, and more indispensable tools and services.

You and your team will be all set and ready to start working after renting this space. Most private office suites offer monthly rent or terms in three to twelve-month increments. Executive offices are for big companies looking for a grand space to hold their staff and receive clients.

3. What should I Consider Before Renting Office Space?

There are many options to choose from when renting offices in Dubai. Consequently, it can become a stressful process for any inexperienced individual. Before renting office space you have to consider what are your necessities. Finding a place that covers your requirements needs to be your focus.

If you are a freelancer, you may be comfortable with a flexible office space or a virtual office. On the other hand, if you have a company with employees, you may require a bigger space such as a traditional office or a modern space.

The location of an office in Dubai is a vital factor to consider when renting a space. You have to ensure that it is near the clientele you wish to reach. The renting price of a particular place can vary. It depends on the size, the amenities, and the location zone.

Besides the rent, you should consider other financial factors such as local tax and other expenses. Once you have your options laid out on the table, you need to set a budget. Then, calculate if renting your desired place fits within it.

There are many things to contemplate before renting shared offices in Dubai. It can be a challenging process if you are navigating it alone. Acquiring the services of a rental agency can help you manage any difficulty. These agents can help you find the right place, review the contract, and act as a bridge between you and the landlord.

4. Why are offices in Dubai so trendy right now?

The popularity of rental offices in Dubai is growing mainly because the government encourages freelancers and startups to find headquarters to run their businesses. The demand for various types of spaces is increasing in the UAE. The regional market is growing, and companies are offering hybrid work models.

This is due to this new generation of individuals comprehending an increasing proportion of the office workforce. Pressuring big corporations to accommodate at least 35% of their total staff in shared spaces. As the market for flexible offices develops, managers and employees alike hope that traditional spaces can evolve too.

The concept of shared offices in Dubai is here to stay. As the region is aligning to experience a major shift with new tax and labor law regulations. Companies are going to start looking for a way to reduce costs and renting spaces is a good way of achieving it.

Workspaces are a cost-efficient way for investors to start their businesses. Additionally, it allows them to have more flexibility. They can choose how long they want to rent and what amenities they require. Co-working spaces similarly offer renters the chance to expand their networking opportunities.

Renting an office in Dubai provides companies with an environment that feels safe. They can share a space without having to worry about privacy issues. Shared office spaces count with services, such as security camera systems, system security, and more.

5. How Can I Find the Perfect Workspace in Dubai?

Finding the perfect workspace in Dubai is a hazardous task. Most companies regularly hire rental agencies to help them search for that idyllic environment. A place where they can feel free and creative while conducting their businesses. An office space should feel like a home to employees.

Navigating through the process of renting offices in Dubai requires you to have enough knowledge on the issue. You must be aware of:

  • First, where the best places in the city are.
  • Second, what the advantages of each place are.
  • Third, how much is the rental price?
  • Fourth, if it is big enough for your whole team.

You can search places by their location, keeping in mind the kind of customers you want to attract. You could search by property type, as well, inclining your decision towards the type of office that covers your necessities.

Searching by contract type is an optimum option, too, to find properties that offer their services for a required amount of time. Finally, you can opt to search by price, finding cost-efficient offices in Dubai with great benefits. You need to balance each place and choose one that fits your needs.

It is important to remember that you should satisfy your curiosity and ask as many questions as you need before renting a workspace. Knowledge will be your main ally when going through this process. Having a team of experts supporting you can be beneficial to your business.

6. How Can Connect Business Center Help You?

Connect Business Centers is your best partner to rent offices in Dubai. We are here for you to make this process as swift as possible. Our company wants to be the link between you and your perfect shared space.

We have been in the rental business for more than twenty years, offering leasing alternatives to every type of corporation. We have a wide variety of properties, so you can choose one that fits your necessities. Our agents are specialized in searching, evaluating, and negotiating the rent and lease of offices in Dubai.

If you are looking for help to start your rental office business, you can count on us. We will take care of advertising your property, finding the perfect tenants, and dealing with any legal query you may encounter. With our support, you can take your business to the next level in no time.

Our agents at Connect Business Centers offer their PRO services to have your interests covered in more areas. We will deal with any risk you have with your rental business, allowing you to focus on other aspects of your company. Our mission is to empower investors and entrepreneurs by giving them the necessary tools to achieve their objectives.

Are you interested in renting offices in Dubai? If you want a space to conduct your business, you can contact us to receive more information about our services. Feel free to give us a call at +97143316688. Or you can email us at info@connectbusinesscenters.com, and one of our agents will answer all your questions.

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Why is a Virtual Office Right? A Guide to Your Virtual Office

virtual office

With the advent of the Internet came, of course, globalization. This means that a business can operate across borders without having to move itself an inch from where it’s currently located. A new tendency is happening among businesses, and it’s known as “virtual offices.” And of course, Dubai isn’t far behind.

In this article, you’ll learn everything about what a virtual office is and why you need one. You’ll know about the advantages of having a virtual office in a demanding city like Dubai. Let’s take a look:

  1. What is a virtual office?
  2. Who makes use of a virtual office?
  3. How can you benefit from a virtual office?
  4. Why should you have a virtual office in Dubai?
  5. What questions should you ask while looking for a virtual office provider?
  6. How can Connect Business Centers help you?

1. What is a virtual office?

A virtual office is a low-cost bundle of services that allows remote working. Also, a virtual office keeps a distinguished corporate address to offer to customers and clients. A company postal address, access to conference rooms, day desks, and phone answering services are among the virtual office services.

As a result, your postal mail is also controlled and may be delivered digitally via open and scan. It can also be mailed or made available for pickup if desired.

2. Who Makes Use of a Virtual Office?

Virtual offices have traditionally been utilized by firms that want to save money. Like all firms, these want to make a good impression on their clients. However, they do not want to incur the high expenses associated with leasing actual office space.

So, no matter where you work. You may operate from a different place or from your kitchen table. The important thing is that your official company headquarters is a legitimate and professional company address. Hence, you can put it on your website and where you may meet with customers and receive mail.

It’s important to highlight that not all work can be done online. That’s why virtual office services are popular among organizations that require occasional access to professional conference rooms, day desks, and day offices.

Organizations use virtual offices the most. Nevertheless, freelancers can use a virtual office as well. This is when freelancers want to build an identity in a different geographical area or to test a new product or service.

3. How Can You Benefit from a Virtual Office?

Online firms frequently miss out on the benefits of working in a fully staffed city office. These benefits may include having a receptionist handle your normal calls and emails. Also, having a functional mailroom or access to other business experts to seek advice. Here you can observe some perks of having a virtual office:

3.1. There is no need to commute, and the environment is healthier

You don’t have to commute because you don’t have an office. As a result, a virtual office is more eco-friendly than a traditional office space. Eliminating the commute reduces carbon dioxide emissions, allowing you to lower your carbon footprint and benefit the environment.

Moreover, we’ve discovered that you can save time. For example, the two or three hours we used to spend every day getting ready for work and driving to the office. You’ll be able to spend this working. As a result, employees’ productivity has skyrocketed and they are more focused.

3.2. You can work from any location

Another significant advantage of a virtual office is the opportunity to connect from anywhere, at any time. A virtual office is perfect for individuals who wish to work remotely since it allows them to work from anywhere.

For example, you can work at home, on the beach, in the park, or wherever you choose. If all your company needs is an internet connection, a virtual office is an appropriate answer.

3.3. Boost Customer Satisfaction and Productivity

Virtual office solutions are excellent for enhancing employee happiness. That’s because they allow workers to work from home, save money on commuting, eliminate commuting, and ultimately have more flexibility and a more flexible work-life balance. Employee turnover is typically reduced since employees are happier and less stressed at work.

Employees may work in a more comfortable setting where they are more engaged and there are fewer distractions, which increases productivity. This is a significant advantage since it enhances productivity and efficiency because happier workers work more efficiently.

3.4. A larger pool of talent

When you work from anywhere, you are not limited to recruiting solely in the region where your office is located. A virtual office enables you to recruit the best personnel regardless of their location. You can also recruit additional people without having to move to larger quarters.

Hence, this provides you with a far bigger talent pool from which to employ the best personnel and help your company develop.

3.5. Cost-effective

One of the primary benefits of a virtual office is that it’s far less expensive than a regular physical office. You’ll get a prominent company location without having to pay the high rents that come with it.

As a result, this allows you to keep company expenditures low by reducing certain costs. For instance, the price of commuting and transportation, office equipment, office upkeep, utilities, and the cost of a full-time receptionist. Also, you won’t have to spend money on relocation charges, work wardrobe, etc.

This helps you to save money and direct your resources where they are most needed, back into your business. You can also look for a cheap virtual office if you have a small business.

3.6. Expanding is simpler

A virtual office allows you to grow your business without having to relocate to a larger space. This is a less expensive and less stressful alternative to traditional growth, which includes relocating to a larger office and paying more rent.

Because size is not a constraint, expanding firms may utilize virtual business addresses to create a presence in a new place. Additionally, you can have many offices around the country, while trying out the market there without incurring the cost of relocating.

3.7. There are no long-term commitments

Most virtual workplaces are rented on a monthly or ad hoc basis. There are no long-term leases like there are with actual office space. This reduces risks for sure. That’s because you only use and pay for virtual business addresses for as long or as little as you need them.

3.8. Business Assistance

Virtual office services include a plethora of additional tools to assist your business, allowing you to focus exclusively on it. You don’t have to worry about time-consuming duties like answering phones and organizing mail because most virtual office solutions handle these for you.

Additionally, with your own receptionist, you can stay on top of administrative tasks while being fully operational 24 hours a day. Furthermore, there are amenities such as co-work spaces and conference rooms that you may use anytime you need them. This is to guarantee the success of your business.

3.9. Convenience.

The main reason why people want a virtual office is convenience. With a virtual office, you can conduct your business from anywhere with an internet connection. When you utilize your virtual office in conjunction with online communication and collaboration tools, you can quickly and easily construct a totally remote business.

When a face-to-face meeting is required, a virtual office package will provide you with conference room access at your own company address, which is a far more professional atmosphere than a café or hotel lobby.

4. Why Should You Have a Virtual Office in Dubai?

A business virtual office is a highly practical way for even those with the most limited finances to function as a major corporation. You can find everything you need to run a professional business. You will obtain a prime physical business location, a PO Box number, a dedicated phone line, and so forth.

  • The overhead is low. From a financial sense, we all know that opening a physical office is more expensive. A business facility must be leased or purchased. You are just spending a fraction of what you would normally pay for a virtual office.
  • A phone line that is dedicated. With a local area code business number, your firm will find it much simpler to attract local clients. Potential customers are more likely to trust a local number than an unfamiliar area code. A general office line should always be included in the contact information.
  • Receptionist services are available. Someone will be needed to answer your mainline, take messages, and transfer calls. Your virtual office can help you with this. There are certain businesses that provide on-site notaries and witnesses.
  • Excellent location. Get a professional business address in one of the world’s most well-known corporate buildings. Connect Business Center, for example, is placed in prime places across the Middle East, making it easily accessible to its clientele. This might help your company make a good first impression.
  • The most recent technology. You may have access to the most up-to-date video and phone conference facilities. Additionally, you’ll be able to count on acoustic optimization and multi-media presentation systems if you work with a reputable supplier.

5. What Questions Should You Ask While Looking for a Virtual Office Provider?

It’s important that you understand what you are going to purchase before paying any fee. That’s why you must make some questions as below:

  • How long and how much money are you willing to commit to?
  • Is it possible to test it before you buy it?
  • How many different places can you use? Only a few players operate in more than one city, much less on a worldwide scale.
  • How simple is it to update your call-answering instructions?
  • Can you understand your bill and view it online at any time?
  • Will you be proud to meet your clients at the workplace, or will you be concerned that they will be unimpressed?
  • Are there employees available to assist you as needed, or is the business short-staffed?
  • Is a virtual coworking space productive, or only marginally better than cafes?

6. How Can Connect Business Centers Help You?

Virtual offices are the future. Many businesses are adapting to the new online modality. A virtual office is cheaper and more practical. Additionally, you can hire people from anywhere without spending money on their relocation. Also, Dubai is a city with many opportunities for entrepreneurs and investors.

So, if you are looking to expand your business all over the world and save money, you need a virtual office. And since we’re an experienced real estate company with more than 20 years of market experience, we can help you.

Our main purpose is to connect you with one of our best business centers in the UAE. So, you can get your perfect space for work. We can assist you with how to establish a virtual office.

Plus, we can get you a small office space for rent where you’ll install all your equipment and start your virtual business.

Would you like to Connect Business Centers to obtain more information about what a virtual office is and why you need one? If you have any questions, call us at +97143316688. You can email us at contact@connectbusinesscenters.com, and you will talk to one of our representatives who will answer your questions.

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Why is the Demand for Virtual Offices Increasing?

virtual office

The way we as a society think about work-life has shifted significantly, most of all due to the covid-19 outbreak. However, that is not a bad thing, the pandemic accelerated trends that already started; flexible work arrangements, digital transformation, and remote work are among them. As a result, global economies are continuously relying on cloud-based solutions, small office space for rent, and virtual offices to support remote and hybrid teams.

In this article, we will make sure you learn everything about why virtual offices will become a crucial part of businesses worldwide. That is to say, we will also make sure you learn about why the market of virtual offices is growing so fast. On the other hand, you will learn why small office space for rent may suit your business massively. Let’s observe:

  • What is a virtual office?
  • Benefits of having a virtual office
  • Workplace shift to remote – hybrid
  • Remote-First
  • The role of office spaces is changing
  • Rethinking the workplace as we know it
  • How virtual offices are transforming business strategies?
  • How can Connect Business Centers assist you to access the best virtual offices in the UAE?

What is a Virtual Office?

A virtual office is an innovative service that allows companies all the benefits of commercial property; a telephone number, office address, administration, and communication services, and access to meeting rooms without the need for physical office space. In the same vein, this new way of work has become popular amongst entrepreneurs and freelancers working from home who want a professional-sounding address for their organization.

In addition, the virtual office also allows organizations with all the perks of a “brick and mortar” location without the overwhelming task of renting a physical office. Consequently, a virtual business address will add credibility to an organization making it easier to attract new customers.

On the other hand, this allows small and medium businesses to take advantage of a prestigious address, team support, and landline phone numbers without committing the long-time to an office space.

Office expenditures are massively reduced while the company keeps the impression of traditional high-cost infrastructure and office. Similarly, their professionals can work from home, or suburban offices, or their clients and have the reputation that a city center brings. In the same vein, our research shows that is important for customers to see a physical address on marketing and advertising materials.

However, even today, many independent workers and entrepreneurs make the mistake of relying on a mobile number for their clients to call. Therefore, most callers do not call back if the number is busy and will not leave a message on voicemail. Similarly, small office space for rent includes and landline number, answered by a human being and not a robot; who can take forward a call or take a message if it is required.

      2. Benefits of Having a Virtual Office

Virtual office spaces allow the business to increase productivity, more flexibility, and reduce commuting costs. Similarly, virtual offices lower massively technology costs and overheads; thus, making a more cost-effective solution to work.

2.1. Easy Expansion

A virtual office space allows your business to expand without needing to move to a bigger physical office. That is to say, this is a stress-free and low-cost alternative if we compare it to the traditional expansion process since it requires moving to a larger office and paying greater rent fees.

On the other hand, because space is not an obstacle, growing companies can use a virtual address to set a presence in a new location or in multiple offices around the country; while testing out new markets without the cost of moving to that specific area.

2.2. Makes the business more legitimate and professional

Having a prestigious business address along with a virtual office ensures your business stays professional and credible. In the same vein, using an office phone on your business card and a physical business address on your website, email, and business increases trust in clients and prospects. In conclusion, it increases massively your credibility and professionalism as a company and makes it more approachable.

2.3. Work from anywhere

Another good example of the benefits of having virtual office space is too long from whenever, wherever. Further, virtual offices are good for those individuals wanting to work remotely since it provides flexibility to work from anywhere, from a beach, from home, from the park, from anywhere you want. If you only need an internet connection it is ideal for you.

2.4. Cost-Effective

Virtual offices are more cost-effective than traditional physical office space. Above all, having a virtual office space is that you do not need to pay costly rent.

      3. Workplace Shift to Remote – Hybrid

Since 2020, the way we work is changing and consequently, our workplaces are changing as well. That is to say, the traditional office space is becoming outdated since it does not respond to the current business and worker needs.

Flexible office space and virtual office spaces, whether managed or coworking office space; are continuously becoming a top choice among entrepreneurs, SMEs, CRE leaders, and freelancers due to agility and flexibility. Likewise, the covid-19 pandemic is showing companies across all industries that if they want to succeed in this uncertain stage, they must be flexible and agile. Thus, companies must be able to adapt to all types of circumstances.

When it comes to flexibility, traditional CRD leases are naturally rigid; they are cost-ineffective and tenants breaking their original lease face tough fines. However, this is becoming a widespread practice, and the needs of the business are quickly evolving and changing, especially with a more flexible workforce.

However, a more fluid workforce means an organization’s space will vary on a yearly, quarterly, or monthly basis. On the other hand, it makes no sense for businesses to sign 10- or 20-year leases that retain them and do not allow them to grow.

When it comes to agility, it is all about empowering workers, and supporting them to work seamlessly and swiftly; it does not matter when and where they choose to work. Similarly, an agile workplace is not a single office location, it means several locations (coworking spaces, headquarters, virtual offices, etc.) supporting various types of work.

In conclusion, an agile workplace will allow the staff to collaborate in-person and digitally, and to work asynchronously and synchronously.

      4. Remote-First

The shift to a remote approach is part of the new way of work. That is to say, the covid-19 outbreak assisted even the most traditional industries to realize the importance of remote work. For instance, accountants and lawyers.

However, instead of paying office rent in the city centers to meet with their clients, accountants and lawyers have realized that they are able to meet with their clients remotely. On the other, hand they are able to visit their clients in their homes too (and charge an extra fee).

Similarly, for these types of industries; it is crucial to have access to a meeting space, keep a local presence, and have some privacy. Thus, small office space for rent is a great way to conduct their remote-first businesses.

Similarly, virtual offices are a very affordable option that allows workers to keep a local presence (phone number and renowned business address), improve customer service, receive mail, and have access to on-demand meetings and office space.

Consequently, the change to remote-first led to virtual offices and related services becoming a crucial part of the workplace environment of this decade. The acceptance and legitimacy of small office space for rent is necessary to suit the shift to remote work.

      5. The Role of Office Spaces is Changing

Before the covid-19 outbreak, everyone thought that a traditional office arrangement was necessary for competence, efficiency, and achieving your best. Similarly, companies used to compete for the best locations in important urban centers as a result of this thought; and many focused on promoting collaboration.

On the other hand, we all know that the pandemic caused most employees to work remotely, but this turned out to be a lot more successful than what was estimated. Thus, the ease and simplicity with which virtual offices, video conferencing, and other forms of digital media were used during the pandemic was a surprise for many.

However, a better work-life balance emerged from the stress elimination that workers used to have with long journeys.

      6.  Rethinking the workplace as We Know it

Certainly, the intensifying demand for cheaper spaces led to more flexible workspaces such as private offices, coworking spaces, and serviced offices. In addition, the number of independent workers also increased. Similarly, the workspace as we know it is changing; virtual offices are targeted at entrepreneurs and startups planning to work on their homes and other locations while mainlining an excellent image to their customers.

However, as we mentioned earlier there are several benefits such as fewer operational costs. In the same vein, many workspaces provider are relocating their small office space for rent to accommodate the growing demand for virtual offices.

On the other hand, studies have reported an increase in the productivity of those doing remote work. Thus, amongst 1000 professionals &7% reported a production increase. Distractions such as loud officemates, unexpected meetings, and water cooler gossip are avoided. In another survey done on 2,000 18-year-olds and up; 85% of them would rather work alone to reach maximum productivity.

Other statistics showed that 80% of the overall number of telecommuters reported lower levels of stress; this represents a good omen to both businesses and workers. It increases their morale and reduces both abs absenteeism and turnover.

Older generations are favoring the idea of flexible work hours. Similarly, workers above 64 years old are working more time than before; this is due to deficient retirement funds and increasing life expectancies. These professionals are delaying their retirement date and want to have the freedom to work remotely.

However, even though the practice of virtual offices remains unorthodox to some critics and academics; it is a global phenomenon. In conclusion, it is no surprise that the way we work is changing; it is up to us to keep up with the new trends as we face the future.

      7. How Virtual Offices are Transforming Business Strategies?

This new era of technological improvements increased the strategies to make the workspace a better business environment. In addition, the demand for hybrid workspaces is a direct result of the covid-19; companies discovered that downsizing their headquarters was a good measurement for several reasons.

Enterprise-managed and flexible workspaces have gained popularity in a positive way given the shift in the business mindset. However, while businesses want their workers to work directly from offices for a specific duration, they are keen to partner with managed workplace providers enabling them with a hassle-free expansion of their work examples across the UAE.

In addition, with the lines between professional and personal life blurring every day, workers tend to prioritize their well-being and safety more than ever.

      8. How Can Connect Business Centers Assist You to Access the Best Virtual Offices in the UAE?

As we have already seen, virtual office spaces are the future of the business perhaps for the next decade or more. That is to say, modern companies must adapt to the business environment caused by the Covid-19 pandemic such as flexible arrangements, remote work, virtual offices, and more.

Virtual office spaces provide many benefits and advantages crucial to allow your business to adapt to the new way of work. In addition, virtual office spaces will allow you and your workers to work from anywhere you want. On the other hand, this is a cost-effective solution if you compare it to leasing physical office space for 10 or 20 years.

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Virtual Offices for Company Registration in the United Arab Emirates

Virtual offices

These times have taught us that you don’t need to be physically present in most workplaces to do a task. And this could make you consider virtual offices for your company. Thanks to technology, many organizations, and their employees can carry out meetings through video calls and use virtual management tools. Due to this, companies have realized that coming into an office is not a priority anymore.

In this article, you will learn everything about virtual offices for your company registration in the UAE and how they work. Also, we will provide you with some beneficial information about its benefits for your company. Let’s observe:

1.  What is a virtual office?

2.  Why should you have virtual offices for your business?

3. What are some of the benefits of virtual offices in the United Arab Emirates?

4. What are some of the things you need to think about before getting virtual offices for your company?

5. Are virtual offices for your company convenient?

6. How to find a meeting room for your virtual office in Dubai?

7. The advantages of holding a meeting room in Dubai

8.  How can Connect Business Centers help you to set up virtual offices for your business?

1. What is a Virtual Office?

A virtual office is a virtual space where activities similar to a conventional office take place. It has come in handy for freelancers and entrepreneurs that work from home but still want their business to sound professional by having a business address for their organization. Therefore, they can convey credibility to customers. This is just one of many advantages that virtual offices for your company can give you.

In other words, it’s a service that makes it easier for employees to work via the internet, without the need for a physical space. If you are interested in virtual offices for your company, then you should know the basic services they usually offer:

  • Telephone answering and mail services
  • A receptionist
  • Envelope opening
  • A business postal address
  • Scanning service
  • Package service.

2. Why Should You Have Virtual Offices for Your Business?

There are so many ways virtual offices can make your life easier as a business owner. In fact, they have given workers freedom and flexibility in a completely different way than probably years ago was very unlikely to offer.

They have the opportunity to work in a comfortable environment according to their necessities. Since they work in the comfort of their home, employees can enjoy certain commodities, such as wearing casual clothes every day. Also, during breaks, they can rest or eat in the comfort of their sofa or bed and don’t have the necessity to make long trips to the office every day.

This option is viable (not to say perfect) for small businesses and people who work for themselves.

3. What Are Some of the Benefits of Virtual Offices in the United Arab Emirates?

Let’s take a look at some of the great benefits of virtual offices for your company:

3.1 Saving commute time

 With virtual offices, people don’t spend time getting ready for work and then have a long trip to get to the office. Averagely this process takes two or three hours. Now, they spend that time working, increasing productivity. It drives us to the next advantage.

3.2 Employees are more energetic and active

 They can naturally move around more now that they won’t be tied to a desk.

3.3 Time flexibility

 It means using fewer vacation days. You can make up the time to spend it with your family or do other activities. So, now time won’t be a big deal anymore.

3.4 No more overhead

 Forget about the utility payments, the office lease, the hardware, and all the costs related to having a brick space. That’ll have a positive effect on your profit margin. So, you can invest more in your employees and not only your clients.

3.5 Economize on technology

 The BYOT movement (Bring your own technology) was quickly incorporated into the business world. By working from home, they can use the technology of their preference. Employees at a certain point are responsible for upgrading their technology when it’s convenient. However, maybe they will need a password tool and training to monitor and avoid cyber risks.

3.6 Significantly increase in productivity

 You don’t have to worry about whether your employees arrive or leave. Now the only thing you do is to assign different goals at a specific time. You will only focus on whether or not they achieve those goals. As a result, there’s going to be an increase in productivity immediately.

3.7 Decrease turnover

 It has shown that with virtual offices, people are usually happier to do their job and, there is no need to deal with the problems that come along with putting a bunch of people working in the same space.

3.8 Location

 You will get an address in a good area. Letting know clients, the company is legit. At the time, this gives them a feeling of trust.

4. What Are Some of the Things You Need to Think About Before Getting Virtual Offices for Your Company?

You have already seen some of the many advantages of having virtual offices for your company. However, like everything in this world, nothing is perfect and virtual offices are no exception. So, there are other things you need to take into consideration before getting one. 

Virtual offices are not for every business. Many organizations need their employees together in one place to get the work done. Technology has made communication way more efficient and easier through texting, email, and video conferencing. Although, it will never be the same as a face-to-face conversation.

A business that requires personal interaction and a collaborative workplace may find difficult the limitations of virtual offices. In addition, it’s relevant to stand out that having a physical location conveys professionalism and trust, especially to traditionally-minded clients.

In the same order, this might cause a feeling of disconnection, not having the opportunity to learn from other co-workers, and in some cases, it means a significant increase in workload.

4.2 Work-home life

 Another consequence that might not be very convenient is the non-distinction between home and work, turning home into an office. There is no other way to go. Therefore, virtual offices are not for all people or businesses.

5. Are Virtual Offices for Your Company Convenient?

The simplest answer to this question is that it depends on the type of company you own. Traditional and virtual offices have their advantages. You have to sit and think about whether your company needs to be socially interactive and have personal conversations or not. If that’s the case, maybe having a virtual office may be difficult for you.

Nevertheless, some companies opt for both, making a hybrid workplace. They incorporate elements of the two of them.   

6. How to Find a Meeting Room for Your Virtual Office in Dubai?

Finding the indicated place for a meeting may be quite challenging. Especially for a large testosterone enanthate 300mg group of people.  It’s crucial to determine the number of people attending the meeting and the objective of it. You have to keep in mind these basic questions to choose the most appropriate place that meets your necessities. 

The proper place will help you give a good first impression to your clients.  Here are some handy tips when finding the perfect place for your meeting.

6.1 Determine the number of participants

 Make sure to know well how many people are going to participate in the meeting room. In this manner, you will know all the things you need to prepare. If the meeting involves an entire team, you have to check there is enough space for everyone by choosing a bigger boardroom. This will make them feel comfortable.

6.2 Determine location

 Now, you know how many people will be present at the meeting, try to check where participants are coming from. This way, you can avoid headaches during the big day.  Try to choose an accessible place, so the other participants won’t struggle to find it. If they’re coming from overseas, it’s convenient to choose a location close to the airport.

6.3 Branding is also important

 Depending on the location you choose; people will directly associate it with your brand. Make sure to offer the proper equipment and facilities for the meeting. If the meeting will take more than one day, book a place that provides accommodations and catering services. So, you don’t have to worry about if there’s enough for all the guests and they’ll have all they need in one place.

7. The Advantages of Holding a Meeting Room in Dubai

Renting a place for your business over a long period only to host meetings might not be very efficient economically speaking, especially when it comes to giving a first good impression to possible clients.

Let’s see some advantages of holding a meeting room in Dubai:

7.1 Location of your preference

You’re able to choose the most convenient location, according to the time and space you need.

7.2 Very easy to book

Nowadays, booking a meeting room doesn’t have to be complicated anymore. Connect Business Centers has facilitated the process. You can easily and effortlessly book a meeting room in different environments via phone or online.   

7.3 Forget about renting hotel meeting rooms

Many companies lease their meeting rooms through hotels or meeting room rental companies. Nevertheless, renting in hotels can cost up to 50% more than companies that concentrate on meeting rooms. Also, they have rooms and equipment that are suitable for your needs.

This leads us to the next advantage.

7.4 Access to advanced services

Saving money is not the only benefit. If you rent with us you will have access to all of the amenities and services you need. This way, you can run a meeting without any problem.

7.5 Receptionists to assist clients

Your clients will be very pleased when they arrive at a place with good space, and also, they will be greeted by cordial receptionists who can guide them to the reserved room. This helps all the guests to arrive without any problem, leaving with a good experience.

7.4 Rely on a professional meeting room

Connect Business Centers, make sure your meeting room conveys the right tone to carry out business. You will be provided with high-tech tools such as high-speed Internet, plasma screens, LCD projectors, etc.

7.5 Save in operating costs

When renting a meeting room there is no need to spend money on equipment, presentation tools, or even staff members.

7.6 Distance is not a problem anymore

Meeting rooms are equipped with the latest audio and video technology. They have clear sound and high-quality video. So, don’t worry if you’re too far away and you can’t travel to meet with your customers in Dubai.  

8. How Can Connect Business Centers Help You to Set up Virtual OOffices for Your Company?

We have 20 years of experience in the market. You can find a variety of business centers, offices, warehouses, and meeting rooms, among others, according to your necessities. Also, you will count on the guidance of our experts in the field.  We offer different options. It doesn’t matter if you want to set up a company on the mainland or any Free Zone.

Thanks to our algorithm that calculates and compares different locations according to your budget, you will be able to find the perfect property.

In Connect Business Centers, we want to make sure you get a workplace that suits your business and budget.

We’ve been offering a quality service to small and large organizations since 1996. We know exactly how to make your business prosper in the UAE, whether you’re buying or renting a property.

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