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Mar 30 No Comments

Flexi desk offices in Dubai are becoming trendier than ever before

Author: Connect Business Centers

Categories: Business Center,Office Space

Globalization and new technologies have given rise to what is known as the digital transformation of companies. In this new context, the needs of companies change and workspaces must adapt to them. Flexi desk offices offer companies the adaptability and flexibility they need these days.

In this article, explain why the flexi desk office model or flexible office is perceived as a trend in the startup ecosystem. Today, however, this proposal for flexible spaces fits perfectly with the necessary change required by the world of work, where the rise of digital transformation has driven professional nomadism.

What is a flexi desk?
The main advantages of a flexi desk office
How is a flexi desk office inside?
Advantages of the flexi desk office environment
Characteristics and requirements of the flexi desk office model
Why it is a trend: flexibility and agility
How can we help you obtain more information about flexi desk offices in Dubai?

1. What is a flexi desk?

Flexi desk offices are advanced work centers that have been designed to adapt as much as possible to the needs of companies. They are like “blank canvas” in which the client decides how many square meters he needs and how he wants to distribute them. You also enjoy all the necessary services to carry out your activity from the first day and you only pay for what you use without having to worry about anything else.

Thus, within a flex office, it is possible to find offices, meeting rooms, meadows for coworkers, rest areas, etc. In other words, all the services that a company may require are concentrated in the same building so that it has the freedom to resort to one or the other according to their needs

In addition, you do not have to worry about buying furniture, acquiring an internet plan or looking for a cleaning service. The flexible spaces work with the Plug and Work system. That is, when you arrive everything is ready for you to start your activity and, in addition, you have professionals who make your day-to-day life easier by providing the services you need (reception, reprographics, messaging, organization of events…).

But not only this: companies access prime locations within cities that they would not otherwise be able to apply for. Flexible spaces acquire a large volume of square meters within important buildings in cities and then give up their use.

This system not only provides great comfort and peace of mind for companies, but also improves their image in the eyes of customers or collaborators. How? The location, the environment, the attention received by visitors… all this adds up when transmitting a serious and professional image.

2. The main advantages of a flexi desk office

Flexibility in space. The necessary meters are contracted, being able to change them when necessary, and the office is distributed as desired.
Price flexibility. It is possible to reduce costs at any time by changing the site but maintaining the same location.
Flexibility in the contract. From the moment it is signed, you have access to the workplace and it is ready to host the activity.
Flexibility of services. The user has at their disposal all the services they want, being able to request support for those that are not within their reach a priori (a company that develops their website or an administrator for occasional support). Also, if the flexi desk office is part of a chain, it is possible to book meeting rooms or temporary workstations at any of its locations.
The company keeps its culture alive, because despite being in a shared environment, it will have the possibility of adapting the space to its needs. Which will allow it to maintain its corporate essence and identity.
Collaboration and networking. Working closely with other professionals can also result in collaborations, synergies and even new business opportunities. Similarly, the activities carried out within the flexi desk office also promote networking among colleagues.
Prime locations. Flexspaces are often located in business areas of cities, and typically in major office buildings. This allows any business, including small ones, to access locations they might not otherwise be able to.

3. How is a flexi desk office inside?

This new concept of a workspace is normally found within large buildings where services are offered for companies. We will tell you the keys to what a flexi desk office in Dubai is like from the inside:

Co-working or shared office positions. In flexible spaces there is also room for coworkers who are committed to working side by side with other professionals.
For large teams, companies can reserve their office space to which they can add or remove positions as their needs change.
Small teams looking for privacy find their ideal model in the offices.
Meeting or event rooms. The rooms have everything you need to hold meetings, small events or training. Audiovisual material, chairs, blackboards, and more.
Rest areas. Both indoors and outdoors, having corners to take a break in is of great importance for the well-being and productivity of employees.
Spaces usually have a reception desk that welcomes guests, giving a good image.

Flexi desk office or flexible office is a new design practice for professional spaces and, therefore, for the way of working.

With the flexible office, there is no longer an individual workstation. Each professional with their own equipment (computer, tablet, smartphone), occupies the workspace that best suits them, depending on the task they have to perform.

But the flexible office concept goes beyond physical space. This also includes the consideration of practices such as telecommuting or working from the client’s premises. In other words, a company that is committed to this work model should consider the possibility of working from home, a cafeteria, a co-working space, etc.

4. Advantages of the flexi desk office environment

4.1 Financial savings

The occupancy rate for a dedicated office is 60%. And each square meter has a cost.

Today, between the time spent in meetings, travel or telecommuting, offices remain empty a large part of the time. However, the cost of a job varies between 12,000 and 14,000 euros per year.

The flexible office allows you to optimize workspaces and reduce the size of premises, which leads to substantial savings.

4.2 Collaborative work and agility

In flex office mode, collaborative work has its promotion. Physical barriers are broken, and the meeting between each team or service is facilitated.

These practices reinforce agility, innovation, and new work methodologies.

4.3 Quality of life at work

The flexible office can be a source of well-being at work for several reasons:

It favors teleworking. The professional can achieve a better balance between private and work life, by reducing their travel time and, therefore, their stress levels.
It proposes a more horizontal organization model. Since by principle, it challenges the operation of a vertical hierarchical structure. This in turn promotes creativity and versatility.
Diversify the routine. Following the same routine day after day is a source of fatigue and monotony, especially for the new generations. In a flexi desk office, the routine at work is broken and the dynamics are diversified.
It offers greater comfort. The organization of flexible offices contemplates: equipping the office with technologically advanced facilities and tools, and propose modern premises, well designed and easy to use.

5. Characteristics and requirements of the flexi desk office model

5.1 Space preparation

To begin with, it is essential to prepare well in advance for the arrival of the flexible office model at the company. This involves considering all possible scenarios, such as future hires.

In this way, you avoid unwanted situations such as job shortages that force people to negotiate upfront or share the workspace.

5.2 Staff awareness

Changing to a flexible office also consists of doing a whole job of pedagogy and communication with the teams, since changes often generate resistance.

Therefore, it is necessary to spend time socializing the model and its advantages, as well as listening to their opinions and turning them into possible improvements.

Finally, we must bear in mind that setting an example facilitates acceptance of the change.

5.3 Clever space planning

Having a workspace perfectly adapted to the flexible office is clearly one of the fundamental requirements. You have to think about the location of the workspaces, according to the specific need of each position.

Some good practices:

Have enough meeting rooms (with a system to reserve them) or spaces that allow isolation, in case you have to answer phone calls.
Provide storage spaces so that people can store their personal belongings at the end of the day.
Equip the office with comfortable furniture and pleasant and inspiring decoration. The goal is to avoid the trap of impersonal space: the flexible office must not destroy the corporate culture.

5.4 Optimal computer installation

Each professional should have their own laptop or even a professional mobile phone, fully functional and adapted to their needs.

In addition, the company must have an optimal Wi-Fi connection, so that the person has access to the internet, regardless of their location within the office.

5.5 Implementation of the right software

Flex office implies using software solutions adapted to an organization of this type. Among the different types of tools that exist are:

Instant messaging software: is essential for mobile teams that need to exchange information all the time.
Video conferencing software: to hold meetings whenever you need it, even if people are not physically present.
Project management and task management software: This reinforces the coordination and organization of teams working on the same project.
Collaborative platforms: which exist specifically to facilitate teamwork, even in a flexible office or totally remote.

Now you have the key to better understanding the concept of flex office and, why not, implement it in your company.

6. Why it is a trend: flexibility and agility

A flex office, as its name indicates, provides more flexibility to companies. Startups are the ones that request this type of solution the most since they are the ones that tend to grow the fastest. Maybe today there are 30 people and next month 150. They need a lot of flexibility and the flex office offers it.

A flex office can be implemented from scratch when creating a new company. Or as part of a subsequent adaptation, so common in startups:

If a team grows, it will be easier to put new hires to work immediately without having to move the furniture.
If two teams that previously worked separately merge, the restructuring period is shortened or non-existent.
It allows to reorganize the work environment of a single department, normally, that of the technological profiles.

Devices also play a crucial role. Desktop computers, very common in traditional offices, are being replaced by laptops or tablets. On the desks, monitors are placed to connect them to work more comfortably, so that each employee has their own device, designed to be used with mobility.

The same happens with the work systems used by the company: they are not only accessible through a local network, but must be able to be used remotely. This facilitates telecommuting and even allows full-time remote work for some of your workers.

7. How can we help you obtain more information about flexi desk offices in Dubai?

This model, as well as the new trend of liquid offices, has been spreading throughout the world and is increasingly present in the cities of the country.

At Connect Business Centers, you can find co-working spaces in Dubai that will allow you to choose the option that best suits your needs at the moment. Choose between corporate offices, co-working positions, meeting rooms and enjoy the collaborative atmosphere of our community.

In addition, you can work with all the comforts in our co-working spaces in the city of Dubai, located in places with excellent communications and fully prepared to welcome companies that want to grow and evolve freely.

If you want to know what a flex office is like, you can arrange a visit to one of our spaces. Contact us at +971 43316688 or write to us at contact@connectbusinesscenters.com. We will be delighted to show you what this new concept of a workspace is about.

If you want to explore a variety of employment opportunities, visit thetalentpoint.com. You can send your CV to contact@thetalentpoint.com as well. The perfect job is waiting for you!

Mar 22 No Comments

Find out why Business Centers in Dubai are a popular choice among startups

Author: Connect Business Centers

Categories: Business Center,Office Space

A business center is a location that offers physical workspaces. These can be offices, meeting rooms, training rooms, or co-working spaces. Among the main services of business centers, you can find the virtual office service, physical workspaces, training spaces, meeting rooms, etc. They also have a complete service for customers that includes reception, secretarial, administrative service, and more.

In this article, we will take a look at business centers in Dubai and Abu Dhabi. The objective of these centers is that companies can carry out their professional activities in the simplest way possible, without investing time or money, without committing to long rentals and enjoying facilities and services that, individually, would be very expensive to maintain.

How does a business center in the UAE work?
Why a choose a business center in Abu Dhabi?
Differences between business centers and co-working
Renting spaces in business centers in Abu Dhabi: What are the advantages?
What are flexible workspaces?
The type of clients of a business center
How can we help you obtain more information about business centers in the UAE?

1. How does a business center in the UAE work?

Business centers have evolved in recent years to become complexes with all kinds of workspaces for companies:

Offices and private offices.
Co-working spaces
Meeting rooms.
Training classrooms.
Virtual offices.

The use of these spaces is usually linked to being able to enjoy a series of associated services:

Receiving calls.
Ergonomic office furniture.
Design tailored to spaces.
Personalized attention to visits.
Use of common areas: terraces, cafeterias, rest areas.
High-speed connection.
Telephone services.
Networking events.
Video surveillance.
24-hour access.
Cleaning, disinfection, and maintenance tasks.
Air conditioning.

2. Why a choose a business center in Abu Dhabi?

Business centers have several advantages over a traditional office rental:

2.1. Time

It allows you to start your business almost immediately. In other words, the facilities are fully equipped. However, the client only has to indicate what needs they have and the staff of the center takes care of everything else: furniture, answering calls, mail, cleaning, maintenance, reception, etc.

2.2. Money saving

No need for initial investment: furniture, registration of communication services, electricity, water, maintenance, etc.

It also means savings in payroll. Consequently, you do not need to hire reception staff or a fixed expense in administrative staff. In addition to contracting flexibility, both in time and space.

2.3. Location

Located in very representative areas, in our business centers in Abu Dhabi, you can project a more professional image of your business and give it greater visibility, in addition to being better communicated for your workers.

2.4. Flexible rental

The business centers offer greater flexibility compared to traditional rental under contract conditions, expand or reduce spaces in a short time, or personalize services for your company.

2.5. Networking

Hundreds of companies carry out their professional activity in the business centers. However, it is an excellent opportunity to network, establish synergies, and increase your network of contacts and potential customers and/or suppliers.

2.6. Privacy

Offices are private spaces, physically separated. Similarly, you have the advantage of being able to network. But at the same time, you maintain the privacy of a traditional office.

3. Differences between business centers and co-working

With the passage of time and the subsequent appearance of co-working, spaces that offered jobs from different companies in the same shared space, the term “business center” has practically fallen into disuse.

In fact, on some occasions “Private co-workings” are requested and what the client is really looking for is a private space for that number of positions in these complexes where, in addition, they can access other services and shared facilities.

A business center is a physical workspace where professionals, in addition to developing their working day, can find all the extra services and support necessary for their day-to-day.

Business centers have gradually gained strength thanks to this simple and effective concept: always keeping in mind the needs, demands and motivations of today’s companies and workers. However, business centers have become a trend thanks to a business idea that is as simple as it is effective.

The confusion between the terms business center and co-working is quite common. Above all, the key to differentiating them is to be clear that co-working spaces are governed by a work philosophy that consists of collaboration and cooperation within a shared space.

The business centers, for their part, combine the privacy of their own space with coexistence in the common areas. Also, giving importance to private areas. However, this allows users to be free to decide to what extent they want to interact.

4. Renting spaces in business centers in Abu Dhabi: What are the advantages?

Hiring business centers in Abu Dhabi is an option that more and more companies have opted for in recent years. In addition, they have become aware of the benefits that this type of workspace brings to their businesses and their teams.

4.1. Networking opportunities

A business center is ideal for establishing synergies with other companies located in the same place. However, if these relationships are established correctly, they can lead to new clients or collaboration agreements.

4.2. Time saving

The business centers allow you to locate yourself in your new office in record time. However, this way, you can forget about wasting time with endless paperwork. Right now, you can rent a workspace equipped from the first day, with everything you need and no worries.

4.3. Reduced expenses

Once you start working in a business center, you will quickly see how economical it is for your company. Therefore, recurring expenses such as Internet, supplies, maintenance, cleaning, answering calls, business address, etc. Consequently, they are already included in your monthly rent. Have you already thought about where to redirect the money you are going to save every month?

4.4. A professional image

Business centers are located in strategic places and have a very attractive architecture and space distribution. However, this will allow you to give a good image to your clients, generating confidence and security in them.

When you organize a meeting you may worry about many things, as is normal, but you will always have the certainty that it will take place in a place that will meet the expectations of the attendees.

4.5. Flexibility

Do you want to locate your business in an office for a long period? Or just for a few months? Any option is valid. Is your company going to continue to grow and do you need to progressively increase your space? Perfect. Do you prefer a meeting room or a videoconference service just for a few hours? This flexibility is increasingly valued by professionals, who appreciate working in a place adapted to their needs.

4.6. Privacy

These types of spaces take into account the privacy and confidentiality that many companies require. Furthermore, that is why a large part of its surface is intended for private offices, meeting spaces or soundproof telephone booths. In short, these are environments away from any type of distraction.

4.7. Variety of services

A business center is much more than a workspace, since within it you can find all the help you need to boost your day-to-day. Above all, support in administrative tasks, answering calls and messaging, hotel reservations, and orders for office supplies.

5. What are flexible workspaces?

With the concepts of the business center and co-working clear, now one more it is added. The one that is consolidating and strengthening even more with the outbreak of the pandemic: flex offices or flexible workspaces. However, these are a combination of the above and combine different formulas and work models in order to make the best solutions available to customers, adaptable to their needs, and customizable according to their business rhythms.

The main characteristics that business centers usually have are the following:

Latest technological advances
Modern communication infrastructures
Fully furnished spaces
Expenses included for maintenance, community, and daily cleaning
Reception and secretarial, and administrative support

The initial costs of a physical office can often be expensive, whether for entrepreneurs, freelancers, or international companies that want to break into the market. In short, the virtual office or the domiciliation of companies drastically reduces this expense and thanks to the current advances in communications it is no longer necessary to have a physical space.

It greatly favors teleworking. As a result, it is the cheapest and easiest way to locate a main office without the need to have a physical space for it. You can choose between different contracting modalities depending on your needs. However, this allows you to present clients with a central and representative registered office, and at the same time, benefit from the savings that not having a physical office entails.

6. The type of clients of business centers

6.1. Freelancers and professionals

They are an important part of the clients of business centers. In addition, working at home is becoming more difficult every day, so the alternative will always be the professional environment of the business centers.

Having a meeting with a client in a café is not very professional and putting your home address on your card can give you some headaches. On the other hand, being surrounded by other professionals will make you build a network that can help you get more clients. That said, the possibility of sharing experiences, problems, and solutions is a big part of the advantages of working in a professional environment.

6.2. Startups and SMEs

The companies that start an activity are another important part of the clients of business centers. In addition, when you start it is very difficult to plan how much space you will need in a few months, how many staff you will have or if your activity will be as successful as you expect.

That is why it is better to be in a center where you have the flexibility to increase or decrease the space you occupy without having to change the address of your company. On the other hand, you will always need reception or call and customer service and accounting services, but at flexible rates that change with your needs and in the same workplace.

6.3. Commercial offices of medium and large companies

Large companies are also users of business centers. However, even if they have many employees, when they want to enter a new market they need an office that adapts flexibly to the start-up situation and short-term growth.

In any case, these companies carry out many specific projects for which they need to have additional space and that do not necessarily have to be located in the central offices. Furthermore, shared services can save you a lot of costs by having a common reception.

7. How can we help you obtain more information about business centers in the UAE?

Finding a commerce center may be a great advantage for your company. However, that is why we are here. In conclusion, in Connect Business Centers, we make things easier, you will not battle while selecting the finest working space that is also close to you.

We offer different choices that fit your requirements. We would like to ensure you can find the spot of your dreams, as we have more than 20 years of involvement in this business.

Also, we have been finding administrations and building frameworks to form the most excellent out of this. Furthermore, Connect Business Centers has the capacity to allow your company’s development.

We offer our administrations to small, medium, and big businesses all through the UAE. In other words, our mission is to be the bridge between you and your trade center.

Would you like to contact us to give you more data about commerce centers for your business? In case you have any questions, call us at +971 43316688 or send us an e-mail at contact@businesscenters.com

In addition to this, if you are highly qualified and you are looking for a job, you can go to thetalentpoint.com and apply for one of our open vacancies. You can also send your resume to contact@thetalentpoint.comwhere it will not be stored.